At a Glance
- Tasks: Support the Chief Investment Officer with diary management, correspondence, and travel arrangements.
- Company: Public Sector organisation in Edinburgh with a focus on efficiency and professionalism.
- Benefits: Competitive daily rate, hybrid working, and potential contract extensions.
- Other info: Opportunity to develop your career while managing high-level responsibilities.
- Why this job: Join a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Experience supporting senior executives, excellent organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 45000 - 50000 £ per year.
ASA Recruitment’s client, a Public Sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant on a hybrid basis working 3 days in the office per week, on an initial 3-month contract (with potential extensions) on a rate of c.£250/day inside of IR35 (based on experience).
The Role: To manage and provide a comprehensive support service to the Chief Investment Officer (CIO). A key objective of the role is to ensure support is efficient, effective and professionally managed. This includes complex diary management, internal and external customer and stakeholder handling, travel arrangements and full administrative support including departmental and project management.
Responsibilities:
- Diary Management: Support the CIO in the delivery of their objectives through effectively managing their time to ensure it is best spent, forward planning of schedule, responding promptly to accommodate evolving priorities.
- Reporting schedules and actions tracking: Support the CIO in building departmental action plans and reporting schedules and then assisting in maintaining and managing those.
- Correspondence Handling: Assist with management of correspondence received drafting responses where appropriate to ensure customer/stakeholder receives a timely response.
- Email/Phone: Manage email sent to the CIO, proactively responding on their behalf or delegating where appropriate.
- Travel & Expenses: Ensure all travel and accommodation requirements are arranged for all UK and Overseas visits and are fully compliant with policies and procedures. Track and process expenses claims incurred by the CIO and Investment departments where applicable.
- Administration: Maintain office systems including data management and filing, in line with relevant policies, including GDPR. Comply with all policies and deliver against all relevant statutory, regulatory, supervisory and legal obligations.
Essential Experience:
- Proven experience of supporting an Executive at Board or senior level ideally gained in a fast paced / agile environment.
- Experience of working with senior staff and key influencers.
- Excellent attention to detail.
- High level interpersonal and organisational skills.
- Experience of handling sensitive and confidential information.
- Self-motivated and ability to prioritise well, align competing priorities and deliver to tight deadlines in a high-pressured environment.
- Proactive in their delivery, using their initiative to move matters forward on behalf of their respective Executive whenever possible.
- Excellent knowledge of Microsoft Office.
- Ability to work across teams and office functions.
- A sound knowledge and understanding of the organisation’s strategic priorities and objectives with the wherewithal to build relationships and awareness across the office.
- Demonstrate high level of customer service.
- Have the willingness to accept responsibility and make decisions.
- An ability to work independently and be capable of organising own workload and priorities without supervision.
- Confident and capable dealing with senior stakeholders across the organisation.
Executive Assistant in Broughton employer: ASA Recruitment
Join a dynamic Public Sector organisation in Edinburgh, where your role as an Executive Assistant will be pivotal in supporting the Chief Investment Officer. Enjoy a hybrid working model that promotes work-life balance, alongside opportunities for professional growth and development within a collaborative and inclusive work culture. With a focus on efficiency and excellence, this role offers a chance to make a meaningful impact while working in a supportive environment that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Broughton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the organisation thoroughly, especially their strategic priorities. This will help you tailor your responses and show that you’re genuinely interested in supporting the CIO effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be handling correspondence and managing relationships. Role-play with a friend or family member to get comfortable with articulating your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the right fit for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive Assistant in Broughton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, correspondence handling, and any relevant administrative support you've provided in the past. We want to see how your skills align with what the CIO needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience working with senior staff and how you handle sensitive information. Let us know how you can contribute to the team!
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to ensure their application reflects their organisational skills and professionalism.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at ASA Recruitment
✨Know Your CIO
Before the interview, do some research on the Chief Investment Officer and their recent projects or initiatives. This will help you understand their priorities and demonstrate your interest in supporting them effectively.
✨Master Diary Management
Be prepared to discuss your experience with diary management. Think of specific examples where you successfully managed complex schedules and how you prioritised tasks to accommodate changing demands.
✨Showcase Your Communication Skills
Since you'll be handling correspondence and managing emails, practice articulating how you've effectively communicated with stakeholders in the past. Highlight any instances where you drafted responses or delegated tasks efficiently.
✨Demonstrate Proactivity
Prepare to share examples of how you've taken the initiative in previous roles. Discuss situations where you anticipated needs and acted on them without waiting for direction, showcasing your ability to work independently.
