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- Tasks: Support admin processes, data entry, and identity checks in a dynamic public sector role.
- Company: Public Sector organisation with offices in Edinburgh and Glasgow, offering a hybrid work model.
- Benefits: Competitive pay of £15.50 to £16.30/hour, flexible working, and professional development opportunities.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Join a meaningful role that supports vulnerable groups and enhances your administrative skills.
- Qualifications: Experience in customer service, teamwork, and proficiency in Microsoft 365 required.
The predicted salary is between 15 - 16 £ per hour.
ASA Recruitment’s client, a Public Sector organisation with offices in both Edinburgh and Glasgow, is currently looking to recruit an Admin Assistant to work on a hybrid basis, for an initial 4 month contract starting ASAP on a rate of £15.50/hour to £16.30/hour PAYE based on experience.
Responsibilities:
- Supporting administrative stages of several processes for example Disclosure Checks via the PVG (Protection of Vulnerable Groups) scheme, Skilled Worker Sponsorship, Recruitment and Onboarding and payroll processing.
- Processing and entering a high volume of data into various systems and databases accurately and efficiently.
- Conducting thorough and accurate identity checks for a variety of workstreams or purposes, ensuring that all required documentation and verification procedures are completed in a timely manner.
- Maintaining and updating records and files as required.
- Assisting with other administrative tasks as required.
Essential Skills & Experience:
- Experience of collaborative working, sharing knowledge and information across teams and the wider organisation.
- Experience working within frontline customer service.
- Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
- Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
- Flexible approach to learning and problem solving.
- Commitment to personal and professional development.
- Ability to access and collate a wide range of information for a range of audiences.
- Highly effective communicator.
- Strong understanding and appreciation of the need for discretion and confidentiality in the workplace.
- Ability to prioritise conflicting tasks with competing deadlines in a rapidly changing environment.
- Highly developed customer service skills, with a helpful, flexible attitude.
- Understanding of the need for accuracy and attention to detail.
- Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
- Fast and accurate keyboard skills.
- Ability to meet the travel requirements of the post.
Desirable Skills & Experience:
- HNC in business administration or SCQF Level 7 equivalence via Professional Development Awards; Higher Education Certificates; Modern Apprenticeships; and SVQs.
- Experience of working within an office support service environment.
- Experience of working with large volumes of data.
- Experience of supporting team meetings, webinars, events and/or conferences online.
- Experience of working within a Health, Social Care or educational environment.
- Working knowledge of online service desks such as Jira.
- Understanding of the application of GDPR to the storage and use of personal information and data privacy.
- Ability to respond to confidential and sensitive situations with confidence and discretion, utilising tact, diplomacy, and persuasion skills when necessary.
Admin Assistant employer: ASA Recruitment
Contact Detail:
ASA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to admin tasks and customer service. We recommend doing mock interviews with friends or family to boost your confidence and get comfortable with your answers.
✨Tip Number 3
Show off your skills! Bring examples of your work, like reports or presentations, to interviews. This will help demonstrate your proficiency in Microsoft 365 and your attention to detail, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we’re always looking for talented individuals like you to join our team!
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight relevant experience, especially in administrative tasks and customer service. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your experience with data processing and teamwork, as these are key for us.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft 365 and any experience you have with data management. We love seeing candidates who can hit the ground running, so let us know what you bring to the table!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ASA Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Admin Assistant role. Familiarise yourself with processes like Disclosure Checks and Skilled Worker Sponsorship. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Skills
Highlight your experience with Microsoft 365, especially Excel and Teams. Be prepared to discuss how you've used these tools in previous roles. If you have examples of managing data or supporting team meetings, share those stories to demonstrate your capabilities.
✨Demonstrate Flexibility
This role requires a flexible approach to learning and problem-solving. Think of times when you had to adapt quickly to changes or juggle multiple tasks. Share these experiences to illustrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
As a highly effective communicator, it’s crucial to convey your thoughts clearly. Practice articulating your experiences and skills in a concise manner. Also, be ready to ask insightful questions about the organisation and its culture, showing your genuine interest in being part of the team.