ADMIN ASSISTANT
£14.00 per hour | Monday to Friday | 9:00am1:00pm | 1-Year Maternity Cover
ASA Recruitment is currently recruiting for an Admin Assistant to join our clients team on a one-year maternity cover contract.
This is a great opportunity for someone looking for consistent part-time hours, Monday to Friday, within a busy engineering environment. Full training will be provided, so were looking for someone who is organised, reliable, confident using computer systems and comfortable handling a varied range of administrative duties.
THE ROLE
Working as part of the office team, you will provide day-to-day administrative support and help keep orders, deliveries, invoices, payroll information and customer records running smoothly.
Your responsibilities will include:
- Answering telephone calls and managing reception duties
- Recording and checking employee hours against jobs
- Updating payroll spreadsheets
- Entering insert usage onto the system and ordering replacements when required
- Matching deliveries against outstanding purchase orders
- Matching invoices with delivery notes and entering information onto the system
- Progressing outstanding purchase orders
- Scanning and filing delivery notes
- Filing job packs
- Arranging collections and deliveries
- Creating invoices from delivery notes
- Uploading invoices to customer portals
- Checking the factory office order book and raising purchase orders as required
- Printing drawings and BOMs
- Supporting general office administration
MONTHLY DUTIES
You will also assist with:
- Checking employee hours and transferring information to the payroll report
- Printing employee hours and distributing them to staff for checking before payroll
- Preparing invoices for payment
- Recording gas, electricity and water meter readings
Were looking for someone who is:
- Organised and able to manage a varied workload
- Reliable and punctual
- Confident communicating with colleagues, customers and suppliers
- Comfortable using computer systems and spreadsheets
- Accurate with data entry and administration
- Able to work independently and use their initiative
- Previous administration experience would be beneficial, but full training will be provided
Position: Admin Assistant
Pay: £14.00 per hour
Hours: Monday to Friday, 9:00am1:00pm
Contract: 1-year maternity cover
Training: Full training provided
If youre looking for a stable part-time administration role with excellent Monday-to-Friday hours, wed love to hear from you.
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Administrator in Glenrothes employer: ASA International Ltd
At ASA Recruitment, we pride ourselves on fostering a warm and inclusive work culture where every team member plays a vital role in enhancing the lives of residents. With competitive pay starting at £13.45 per hour, flexible working patterns, and ongoing training opportunities, we empower our employees to grow and thrive in their roles while building meaningful connections within the community. Join us in making a real difference through connection and support in a rewarding environment that values compassion and collaboration.
