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- Tasks: Support the Executive Team with diary management, meeting coordination, and travel arrangements.
- Company: Join a dynamic team at Hams Hall with a focus on collaboration and support.
- Benefits: Enjoy 25 days annual leave, pension contributions, and employee discounts.
- Why this job: Be a key player in ensuring the smooth running of executive operations.
- Qualifications: Experience with senior leadership support and proficiency in Microsoft Office.
- Other info: Flexible working hours and opportunities for personal growth.
The predicted salary is between 28000 - 28000 £ per year.
Hours: 24 hours per week. We welcome applications from candidates seeking flexible working arrangements as long as 24 hours are covered.
Salary: £28,000 pro rata
Location: Hams Hall
The Executive Team Assistant provides high-quality administrative and organisational support to the Executive Team, working closely with the Executive Assistant to ensure the smooth running of executive schedules, meetings, and events. This role plays an important part in supporting the Executive Team through proactive diary management, travel coordination, meeting preparation, and general administrative support.
Your Tasks
- Assist with diary management for members of the Executive Team, ensuring efficient scheduling, prioritisation and conflict resolution.
- Coordinate and schedule internal and external meetings.
- Book and prepare meeting rooms, MS Teams calls and required materials.
- Support the preparation of documents such as PowerPoint presentations and distribution of meeting agendas and details, where required.
- Process expenses and raise Purchase Orders.
- Provide holiday cover for the Executive Assistant.
- Arrange and coordinate domestic and international travel, including flights, hotels and possible itineraries, managing travel changes and troubleshoot issues when required.
- Provide general administrative support as required.
Your Profile
- Experience supporting senior leadership or executive team - Desirable
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience using Outlook diary management and meeting scheduling.
- Familiarity with video conferencing tools (e.g. MS Teams).
- Strong organisational and time-management skills.
- Excellent attention to detail and the ability to manage multiple diaries and competing priorities.
- Strong communication and interpersonal skills.
We Offer
- 25 days annual leave with the option to purchase up to an additional 5 days
- Pension contribution
- A life assurance policy that pays out 4 x Salary
- Employee Assistance Programme that provides you with confidential support, information, and advice to help you
- Employee Discount Scheme
If this role sounds like your next career move, please apply here.
Executive Team Assistant in Birmingham employer: Arvato
Contact Detail:
Arvato Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Team Assistant role, and who knows? They might just have the inside scoop on opportunities.
✨Tip Number 2
Prepare for those interviews! Research the company and the Executive Team you'll be supporting. Think about how your skills in diary management and travel coordination can make their lives easier. Show them you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on your organisational skills and how you handle multiple priorities. This will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Team Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Team Assistant role. Highlight your experience in diary management, travel coordination, and any relevant administrative support you've provided in the past. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the tasks listed in the job description, like managing multiple diaries or preparing documents for meetings.
Show Off Your Tech Skills: Since proficiency in Microsoft Office and video conferencing tools is key, make sure to mention your experience with these in your application. We love candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter family!
How to prepare for a job interview at Arvato
✨Know Your Diary Management
Since the role involves a lot of diary management, brush up on your skills with Outlook. Be ready to discuss how you prioritise tasks and resolve scheduling conflicts. Maybe even share a specific example from your past experience!
✨Master Microsoft Office
Proficiency in Microsoft Office is key for this position. Make sure you’re comfortable with PowerPoint, Excel, and Word. You might be asked to demonstrate your skills or discuss how you've used these tools in previous roles.
✨Prepare for Meeting Coordination
Think about how you would coordinate meetings, both internal and external. Be prepared to talk about your experience with booking meeting rooms and using video conferencing tools like MS Teams. A good example of a successful meeting you organised could really impress them!
✨Show Off Your Organisational Skills
This role requires strong organisational and time-management skills. Come equipped with examples of how you’ve managed multiple priorities in the past. Highlight any strategies you use to stay organised and ensure nothing falls through the cracks.