Sr. Bid Coordinator in Sheffield

Joining Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world. Arup is a multi‑disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s built environment.

The Opportunity

We have an exciting opportunity for a Senior Bid Coordinator to support our PS&I (Property, Science, Industry & Technology, and Social Infrastructure) Portfolio in developing winning bids, in particular for opportunities working alongside an architect. The Senior Bid Coordinator effectively coordinates the bid management and bid production process from start to finish, contributing to the drafting and editing of bid responses and collateral, and supporting the submission of high‑quality proposals.

Is the role right for you?

As a Senior Bid Coordinator, you’ll play a key role in managing bids across one or more business sectors in the UKIMEA region, ensuring high‑quality, competitive proposals are delivered. You’ll collaborate with bid teams and external partners, supporting best practices and contributing to Arup’s 12‑Step work‑winning process and following APMP’s (Association of Proposal Management Professionals) best practice for bidding.

Key Deliverables In This Role

• Manage and coordinate the full bid process from start to finish of the bid lifecycle, including development of the bid programme, facilitating win strategy sessions, answer planning sessions and gateway review sessions, through to submission and post‑bid lessons learned feedback sessions.
• Ongoing management and monitoring of bid progress, bid programmes and bid deliverables, tracking and liaising with key stakeholders and the bid team as required.
• Responsible for occasional drafting and regular editing and reviewing of responses to non‑technical questions, case studies and CVs.
• Responsible for identifying relevant case studies, CVs, templates and past bid submissions that will support bid teams to develop high quality responses.
• Contributing to and maintaining libraries of bid materials and project collateral.
• Acting as a bridge connecting the UKIMEA Business Development team to one or more business sectors, attending meetings, building relationships with key stakeholders and developing knowledge of that sector’s clients, markets and opportunities.

This position offers professional development within the UKIMEA Business Development network, with mentoring from experienced colleagues. Your work will be guided by senior proposal staff, and you’ll have opportunities to support work‑winning efforts across the region. If you excel at coordinating bids, fostering relationships, and refining proposal content, this could be the ideal role for you.

Requirements – Key qualities we are looking for in candidates include:

• Competitive drive, dedication to achieving challenging deadlines and strong time management skills.
• Exceptional attention to detail.
• Experience of bid coordination and bid writing, possibly within the UK Business sector or a professional services context.
• An understanding or awareness of bid governance processes.
• Familiarity and/or membership with APMP (Association of Proposal Management Professionals).
• Ability to identify and communicate work winning priorities and strategies.
• Ability to receive large volumes of information and understand, plan and manage associated workflows, and brief stakeholders as required.
• Experience of working collaboratively within bid teams and with others under pressure.
• A personable, collaborative, and resilient approach.
• An ability to draw out and communicate ideas effectively and creatively and a willingness to work collaboratively with colleagues to produce impactful, clear, and compliant submissions.

What We Offer You

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all.

Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact James White at james.white@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.