Project Controls Assistant in Bristol

Arup is an independent firm of designers, planners, engineers, consultants, and technical specialists offering a broad range of professional services. Through our work, we make a positive difference in the world.

Joining Arup

Arup is an independent firm of designers, planners, engineers, consultants, and technical specialists offering a broad range of professional services. Through our work, we make a positive difference in the world.

Recruitment and Talent Acquisition Consultant

The Opportunity

Project Commercial and Controls Management oversees a range of essential functions to ensure project success. These include contract administration, which encompasses managing changes and payment processes. The team handles invoicing and performs cash-flow analysis to maintain financial health. They are responsible for project status reporting, including performance updates provided both to clients and Arup management. A critical task involves calculating the value of work completed to support applications for payments. Additionally, they manage opportunities by overseeing proposal submissions and awards. Finally, they monitor costs and expenses closely, providing internal budget reporting to discipline leads to maintain financial control throughout the project lifecycle.

Is this role for you?

The role involves delivering project planning, controls, and management support. You will provide cost data for payment applications and invoices, and prepare internal updates for team meetings using information from the management accounting system (Ovaview) and area managers. Supporting commercial dashboards, managing job code setup and closure, and assisting budget holders with bookings will be key tasks. Timely reporting of actual and forecast data is essential to produce invoices, applications, and management reports, including bi-weekly expenditure updates and weekly progress summaries. Additionally, you’ll support opportunity management by assisting with proposal development and supply chain communications, prepare project performance reports, and offer general support to Arup project managers.

Desirable requirements are as follows:

• The role requires suitable MS Excel knowledge, and the candidate shall have undertaken appropriate formal training.
• Project Planning Experience (including experience with software packages such as Microsoft project or Primavera 6)
• Very good communicator (verbal, written and listening) and with strong influencing skills.
• Good problem-solving skills.
• Self-motivated, proactive, takes action and gets involved.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Drina.Zupanovicgerard@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date: 03.11.2025

We may close the role earlier than the advertised date should we receive a large number of applications, so please ensure you apply early.