Personal Assistant

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world. We are seeking a Personal Assistant (PA) to join a group within our South Geography, providing high‑quality administrative and PA support to Directors within the team on a shared‑resource basis. Working alongside the Executive Assistant (EA), the role contributes to efficient, trusted and collaborative leadership support, enabling Leaders and the wider team to deliver high‑quality outcomes aligned with Arup’s purpose and values.

The role requires proactive planning, sound judgement, and the ability to anticipate needs, adapt to change, and operate with discretion in a complex environment. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you? You enjoy delivering trusted, high‑quality support and take pride in planning, organising and anticipating what’s needed to help others succeed. You work comfortably alongside Leaders, fellow PAs/EAs and a wide range of stakeholders, enabling effective collaboration and supporting coordinated, efficient operations across Arup. You bring strong administrative and project support skills, communicate clearly and professionally, and operate confidently within established systems and processes to keep work moving smoothly.

We are seeking the following skills and attributes:

• Strong understanding of office administration and PA practices and a confident user of digital tools and administrative systems.
• High levels of emotional intelligence, sound judgement, tact and professionalism.
• Calm and confident when working under pressure or managing competing priorities.
• Strong problem‑solving skills and attention to detail.
• Flexible and adaptable approach, with the ability to respond positively to change.
• Flexibility to be in the office for up to 5 days (when necessary).

This role does not meet the criteria for visa sponsorship under the UK immigration system. Applicants must have the right to work in the UK.

What We Offer you: At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

Different People, Shared Values: Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Rachel Connolly at rachel.connolly@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role.