At a Glance
- Tasks: Lead the bid process, ensuring high-quality proposals and collaboration with teams.
- Company: Join Arup, a global leader in shaping a better world through innovative design.
- Benefits: Enjoy competitive pay, flexible benefits, and opportunities for personal growth.
- Other info: Be part of a diverse team that values inclusion and collaboration.
- Why this job: Make a real impact by coordinating bids that shape the future of infrastructure.
- Qualifications: Experience in bid coordination and strong attention to detail required.
The predicted salary is between 40000 - 50000 £ per year.
Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world. Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s built environment.
We have an exciting opportunity for a Senior Bid Coordinator to support our PS&I (Property, Science, Industry & Technology, and Social Infrastructure) Portfolio in developing winning bids, particularly for opportunities working alongside an architect. The Senior Bid Coordinator effectively coordinates the bid management and bid production process from start to finish, contributing to the drafting and editing of bid responses and collateral, and supporting the submission of high-quality proposals.
As a Senior Bid Coordinator, you will play a key role in managing bids across one or more business sectors in the UKIMEA region, ensuring high-quality, competitive proposals are delivered. You will collaborate with bid teams and external partners, supporting best practices and contributing to Arup’s 12-Step work-winning process and following APMP’s (Association of Proposal Management Professionals) best practice for bidding.
Key Deliverables In This Role:- Manage and coordinate the full bid process from start to finish of the bid lifecycle, including development of the bid programme, facilitating win strategy sessions, answer planning sessions and gateway review sessions, through to submission and post-bid lessons learned feedback sessions.
- Ongoing management and monitoring of bid progress, bid programmes and bid deliverables, tracking and liaising with key stakeholders and the bid team as required.
- Responsible for occasional drafting and regular editing and reviewing of responses to non-technical questions, case studies and CVs.
- Responsible for identifying relevant case studies, CVs, templates and past bid submissions that will support bid teams to develop high quality responses.
- Contributing to and maintaining libraries of bid materials and project collateral.
- Acting as a bridge connecting the UKIMEA Business Development team to one or more business sectors, attending meetings, building relationships with key stakeholders and developing knowledge of that sector’s clients, markets and opportunities.
This position offers professional development within the UKIMEA Business Development network, with mentoring from experienced colleagues. Your work will be guided by senior proposal staff, and you will have opportunities to support work-winning efforts across the region. If you excel at coordinating bids, fostering relationships, and refining proposal content, this could be the ideal role for you.
Requirements – Key qualities we are looking for in candidates include:- Competitive drive, dedication to achieving challenging deadlines and strong time management skills.
- Exceptional attention to detail.
- Experience of bid coordination and bid writing, possibly within the UK Business sector or a professional services context.
- An understanding or awareness of bid governance processes.
- Familiarity and/or membership with APMP (Association of Proposal Management Professionals).
- Ability to identify and communicate work winning priorities and strategies.
- Ability to receive large volumes of information and understand, plan and manage associated workflows, and brief stakeholders as required.
- Experience of working collaboratively within bid teams and with others under pressure.
- A personable, collaborative, and resilient approach.
- An ability to draw out and communicate ideas effectively and creatively and a willingness to work collaboratively with colleagues to produce impactful, clear, and compliant submissions.
At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all.
Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact James White to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Sr. Bid Coordinator in London employer: Arup
Arup is an exceptional employer that prioritises the growth and wellbeing of its members, offering a collaborative work culture where diverse perspectives are valued. As a Senior Bid Coordinator, you will benefit from professional development opportunities, mentorship from experienced colleagues, and a comprehensive rewards package that includes profit sharing, private medical insurance, and flexible benefits tailored to your needs. Join us in shaping a better world while enjoying a supportive environment that fosters innovation and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Sr. Bid Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to current or former Arup employees on LinkedIn. Ask them about their experiences and any tips they might have for the application process. Personal connections can give you insights that you won’t find anywhere else.
✨Tip Number 2
Prepare for the interview by practising common questions related to bid coordination. Think about your past experiences and how they align with what Arup is looking for. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 3
Showcase your collaborative spirit! During interviews, highlight examples where you’ve worked effectively in teams, especially under pressure. Arup values a personable and resilient approach, so let your personality shine through.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate your enthusiasm for the role.
We think you need these skills to ace Sr. Bid Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Senior Bid Coordinator role. Highlight your experience in bid coordination and writing, and show how your skills align with Arup's values and the specific requirements mentioned in the job description.
Showcase Your Attention to Detail:Since this role requires exceptional attention to detail, be sure to proofread your application thoroughly. A well-structured and error-free submission will demonstrate your commitment to quality and professionalism.
Highlight Collaborative Experience:Emphasise any past experiences where you've worked collaboratively within bid teams or with external partners. This will show that you can effectively manage relationships and contribute to a team environment, which is key for this position.
Apply Through Our Website:We encourage you to apply directly through our website. This ensures your application is received properly and allows us to keep track of all submissions efficiently. Plus, it’s the best way to stay updated on your application status!
How to prepare for a job interview at Arup
✨Know the Bid Process Inside Out
Familiarise yourself with Arup’s 12-Step work-winning process and APMP’s best practices. Being able to discuss these frameworks confidently will show that you understand the intricacies of bid management and can contribute effectively.
✨Showcase Your Collaborative Spirit
Prepare examples of how you've successfully worked within bid teams or collaborated with stakeholders in the past. Highlighting your ability to build relationships and communicate effectively will resonate well with the interviewers.
✨Bring Your Attention to Detail
Since the role involves drafting and editing bid responses, be ready to discuss your approach to ensuring high-quality submissions. Share specific instances where your attention to detail made a difference in a project or bid.
✨Demonstrate Your Competitive Drive
Be prepared to talk about how you manage tight deadlines and challenging projects. Sharing stories that illustrate your dedication and time management skills will help convey your competitive nature, which is crucial for this role.
