At a Glance
- Tasks: Support the bid process from start to finish, ensuring high-quality proposals.
- Company: Join Arup, a leader in innovative solutions and diverse teams.
- Benefits: Competitive pay, private medical insurance, and flexible benefits for your wellbeing.
- Other info: Diverse and inclusive workplace with excellent learning opportunities.
- Why this job: Make an impact by contributing to winning bids in a collaborative environment.
- Qualifications: Experience in bid coordination and strong time-management skills required.
The predicted salary is between 35000 - 45000 £ per year.
We have an exciting opportunity for a Bid Coordinator to support our PS&I (Property, Science, Industry & Technology, and Social Infrastructure) Portfolio in developing winning bids, particularly for opportunities working alongside an architect.
The Bid Coordinator effectively supports the pre‑qualification and bid production process from start to finish, contributing to the drafting and editing of bid responses and collateral, and supporting the submission of high‑quality proposals.
As a Senior Bid Coordinator, you'll play a key role in managing bids across one or more business sectors in the UKIMEA region, ensuring high‑quality, competitive proposals are delivered. You'll collaborate with bid teams and external partners, supporting best practices and contributing to Arup’s 12‑Step work‑winning process and following APMP’s best practice for bidding.
Key Deliverables in This Role:- Work with a Bid Manager and/or Proposal Lead to support the full bid process from start to finish of the bid lifecycle, including bid programme management, win strategy sessions, answer planning, gateway reviews, submission, and post‑bid lessons learned.
- Continuously manage and monitor bid progress, programmes and deliverables, tracking and liaising with key stakeholders and the bid team as required.
- Draft, edit and review responses to non‑technical questions, including case studies; contribute to and maintain libraries of bid materials and project collateral.
- Identify, gather or create case studies, CVs, templates, org charts, and research as needed.
- Act as a bridge connecting the UKIMEA Business Development team to one or more business sectors—attend meetings, build relationships with key stakeholders, and develop knowledge of that sector’s clients, markets and opportunities.
- Competitive drive, dedication to achieving challenging deadlines and strong time‑management skills with exceptional attention to detail.
- Experience of bid coordination and bid writing, possibly within the UK business sector or a professional services context.
- An understanding or awareness of bid governance processes.
- Familiarity and/or membership with APMP (Association of Proposal Management Professionals).
- Ability to identify and communicate work‑winning priorities and strategies.
- Ability to receive large volumes of information, understand, plan and manage associated workflows, and brief stakeholders as required.
- Experience of working collaboratively within bid teams and with others under pressure.
- A personable, collaborative, and resilient approach.
- An ability to draw out and communicate ideas effectively and creatively and a willingness to work collaboratively with colleagues to produce impactful, clear, and compliant submissions.
At Arup, we care about each member’s success. We provide an attractive total reward package that recognises the contribution of each of our members to our shared success, including competitive pay, a wide range of learning opportunities and many possibilities to have an impact through the work you do. We also provide Private Medical Insurance, Life Assurance, Accident Insurance and Income Protection cover, and flexible benefits to support your wellbeing.
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas.
We are committed to making our recruitment process and workplaces accessible to all candidates. If you need any assistance or reasonable adjustments throughout your application or interview process, please let us know.
Bid Coordinator in London employer: Arup
At Arup, we pride ourselves on being an exceptional employer, offering a supportive and inclusive work culture that fosters collaboration and innovation. As a Bid Coordinator in the vibrant UKIMEA region, you'll benefit from competitive pay, comprehensive health coverage, and extensive learning opportunities, all while contributing to impactful projects alongside talented professionals. Our commitment to diversity and employee growth ensures that every team member can thrive and make a meaningful difference in their career.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. Building relationships can open doors to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills and experiences align with the role of a Bid Coordinator. Highlight your attention to detail and ability to manage multiple tasks under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Arup.
We think you need these skills to ace Bid Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid coordination and writing, and show how your skills align with our needs at StudySmarter.
Showcase Your Attention to Detail:In your application, demonstrate your strong attention to detail. This is crucial for managing bids and ensuring high-quality submissions, so include examples of how you've excelled in this area before.
Highlight Collaboration Skills:We love a team player! Make sure to mention any experiences where you’ve worked collaboratively within bid teams or with external partners. This will show us that you can thrive in our dynamic environment.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the Bid Coordinator position. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Arup
✨Know Your Bid Process
Familiarise yourself with the entire bid lifecycle, especially the 12-Step work-winning process mentioned in the job description. Understanding each stage will help you articulate how you can contribute effectively and demonstrate your knowledge of best practices.
✨Showcase Your Collaboration Skills
Since the role involves working closely with bid teams and external partners, be prepared to discuss your experience in collaborative environments. Share specific examples of how you've successfully worked under pressure with diverse teams to deliver high-quality proposals.
✨Prepare for Non-Technical Questions
The job requires drafting and editing responses to non-technical questions. Brush up on common bid-related queries and practice articulating your thoughts clearly. This will show your ability to communicate ideas effectively and creatively.
✨Demonstrate Attention to Detail
With a focus on high-quality submissions, highlight your time-management skills and attention to detail during the interview. Bring examples of past bids where your meticulousness made a difference, and be ready to discuss how you manage large volumes of information.
