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- Tasks: Coordinate projects, support team processes, and ensure smooth onboarding for new starters.
- Company: Join Arup, a forward-thinking company that values collaboration and innovation.
- Benefits: Enjoy competitive pay, private medical insurance, and flexible benefits for your wellbeing.
- Why this job: Be the go-to person who enables others to excel in a dynamic environment.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
- Other info: Embrace diversity and inclusion while contributing to impactful projects.
The predicted salary is between 28800 - 43200 £ per year.
Provide ad-hoc travel support when issues arise. Onboard new starters and support inductions so they have a smooth, positive experience.
Maintain team processes: holiday inputs (e.g., Timetastic/GRM), appraisal/check-in scheduling, and work-experience planning. Front-of-house support as needed (desk booking; organise team events).
Project coordination: maintain trackers, highlight key dates, and assist with audits, multi-disciplinary inputs into single, high-quality client documents; proofread and run document quality checks to meet branding/quality standards within deadlines. Set up and coordinate project meetings (scheduling, agendas, the right attendance); capture and chase minutes/actions and maintain an accessible action log. Support project mailboxes and filing so meeting records and key info are easy for the team to find.
Additional Responsibilities: Support bids, reports and presentations (formatting, reviews; Word/Excel/PowerPoint; Bluebeam where used). Assist with reports and specifications such as weekly/monthly progress or work-stage reports. Help organise design reviews, technical presentations, and assemble supporting documentation (e.g., for claims/defence/evidence) as directed. Champion best practice in procedures and in-house systems; act as a change agent when improvements are needed. Provide light systems support to the team (file management, SharePoint/ProjectWise/BC familiarity; help solve minor issues or route to the right support).
This role would suit someone who is naturally the "go-to" person who anticipates needs, knows who's who across the team, and enjoys enabling others to do their best work. You will bring excellent written and verbal communication, strong relationship-building skills and the ability to work effectively in a complex, multidisciplinary environment. Calm under pressure, able to work independently and as part of a team. Proficient with Microsoft Office (Word, Excel, PowerPoint) and sound file/document management practices. Familiarity with project and business systems (e.g., SharePoint, ProjectWise, Business Collaborator; CRM/GRM/PFF/AMS) is desirable; ProjectWise experience is ideal but not essential.
This role does not meet the criteria for visa sponsorship under the UK immigration system. Applicants must have the right to work in the UK.
At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Team & Project Co-Ordinator in Ledston employer: Arup
Contact Detail:
Arup Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team & Project Co-Ordinator in Ledston
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Team & Project Co-Ordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews by practising common questions related to project coordination and team support. Think about examples from your past experiences that showcase your skills in communication and organisation. We want you to shine!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows you're keen and professional, which is exactly what they’re looking for.
✨Tip Number 4
Check out our website for the latest job openings. Applying directly through us not only gives you a better chance but also keeps you in the loop about any updates or new roles that pop up. Let's get you that dream job!
We think you need these skills to ace Team & Project Co-Ordinator in Ledston
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Team & Project Co-Ordinator role. Highlight your relevant experience and skills that match the job description, like your proficiency in Microsoft Office and project management systems.
Showcase Your Communication Skills: Since this role requires excellent written and verbal communication, include examples of how you've effectively communicated in past roles. Whether it's through reports, presentations, or team coordination, let us see your strengths shine!
Be Organised and Detail-Oriented: Demonstrate your ability to maintain processes and manage multiple tasks. Mention any tools or methods you use to stay organised, as this will resonate with our need for someone who can handle project coordination and documentation efficiently.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Arup
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Team & Project Co-Ordinator. Familiarise yourself with tasks like onboarding new starters, maintaining team processes, and project coordination. This will help you demonstrate how your skills align with their needs.
✨Showcase Your Communication Skills
Since this role requires excellent written and verbal communication, prepare examples that highlight your ability to build relationships and communicate effectively. Think about times when you successfully coordinated meetings or created clear documentation.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle pressure and multitask. Prepare scenarios where you've had to manage competing priorities or resolve conflicts within a team. This will show your potential employer that you can thrive in a complex, multidisciplinary environment.
✨Demonstrate Your Tech Savviness
Familiarity with tools like Microsoft Office, SharePoint, and ProjectWise is essential. Brush up on these applications and be ready to discuss how you've used them in past roles. If you have experience with document management or project systems, make sure to highlight that!