Team Coordinator - Climate and Sustainability Services in Glasgow

Arup’s purpose, shared values and collaborative approach has set us apart for 80 years, guiding how we shape a better world. We have an exciting opportunity for a Team Coordinator to support our CSS (Climate and Sustainability Services) Portfolio in our North Geography. The Team Coordinator plays a key role in supporting the smooth running of teams, providing day‑to‑day coordination and administrative support across both project and operational activity. The role can be based out of either our Manchester or Leeds offices. We would like the chosen candidate to visit each office one day per week (travel will be covered for whichever office isn’t your normal place of work).

The Opportunity

In this role you will be responsible for preparing clear, high‑quality documents and presentations in line with the Arup brand, using Microsoft Office tools. This includes proofreading and editing content for clarity and consistency, suggesting improvements to messaging, and producing draft presentation materials as required. The role also supports work‑winning activities such as bids and PQQs, including the preparation of supporting documentation such as CVs and project sheets. In addition, you will assist teams with project delivery and promotion, working closely with the marketing team to support activities across social media platforms. You will provide day‑to‑day support to the team, taking into account holidays, absences, and wellbeing as the team evolves. This includes supporting new starters through their induction, ensuring a smooth and positive experience, as well as organising social and staff events. The role involves coordinating meetings and schedules for Team Leaders and the wider team, proactively gathering information, booking meeting rooms, and liaising with relevant teams to arrange AV requirements and refreshments.

Is this role right for you?

We are looking for someone who:

• Has proven experience providing high‑quality administration support, including supporting work winning activities from an administrative perspective within a large organisation.
• Has strong organisational skills with excellent knowledge of office administration and the ability to manage competing priorities and tight deadlines and who is able to handle sensitive information with due care.
• Is a confident and effective communicator, able to build strong relationships, influence appropriately, and work with people at all levels.
• Is calm, resilient, and professional under pressure, with strong interpersonal skills, sound judgement, and emotional intelligence.
• Is comfortable using a range of digital tools and systems including CRM, with the flexibility and adaptability to respond to changing demands.

What we offer you

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.

Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.