Team Coordinator in Edinburgh

Joining Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

You will be joining Arup’s Transport and EWR portfolios within our North Geography, based in our Edinburgh office. The teams support a diverse range of transport and environmental water resource projects, working collaboratively across disciplines to deliver sustainable, resilient solutions for clients and communities across the UK.

We have an exciting opportunity for a Team Coordinator to support our Transport and EWR portfolios in Edinburgh. This role plays a key part in ensuring the smooth day‑to‑day running of the team, providing high‑quality coordination and administrative support across both project and operational activity. You will work closely with technical, project and business services colleagues, helping to keep people connected, projects organized and processes running efficiently. The role combines coordination, communication, reporting and people‑focused support, offering variety and the opportunity to build strong relationships across the business.

Key aspects of the role include:

• Preparing clear, well‑presented documents and presentations in line with the Arup brand
• Supporting work‑winning activity
• Coordinating meetings and events
• Supporting onboarding and people processes
• Producing basic financial and operational reports

You will also use a range of Arup systems and play an active role in promoting best practice within Business Operations.

We are keen to hear from organised, proactive individuals who enjoy supporting teams and improving how things work. You are likely to bring:

• Proven coordination or administrative experience, ideally within a professional services or project‑based environment
• Strong written communication skills, with experience producing clear, accurate documents, emails and meeting notes
• Excellent organisation and time‑management skills, with the ability to prioritise competing deadlines
• A high level of attention to detail, with pride in producing well‑formatted, accurate outputs
• Confidence using Microsoft Office (particularly Outlook and Excel), with the ability to learn new systems and tools

This role does not meet the criteria for visa sponsorship under the UK immigration system. Applicants must have the right to work in the UK.

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We also provide private medical insurance, life assurance, accident insurance and income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Arup is an equal‑opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross‑cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.