At a Glance
- Tasks: Manage and track project documents while ensuring accuracy and compliance.
- Company: Join Arup, a global leader in sustainable development and innovative design.
- Benefits: Flexible hybrid working, inclusive culture, and opportunities for personal growth.
- Other info: Be part of a diverse team committed to creating equitable spaces.
- Why this job: Make a meaningful impact on ambitious projects while developing your skills.
- Qualifications: Strong attention to detail, teamwork skills, and familiarity with document control systems.
The predicted salary is between 30000 - 40000 £ per year.
Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On behalf of Arup, we are looking for a Document Controller for a 6 month contract based in London or Newcastle (hybrid).
Role Responsibilities:
- Follow project guidelines with ease to log in, record and upload deliverables
- Registers; Logs and Tracks TQs & RFIs using project processes
- Maintain project specific guidance notes and records
- Keep up to date with policy, procedure and seek advice with problems
- Record and submit time spent on projects
- Plan own workload
- Access guidance on standards for collaboration
- Identify issues and deal with them independently or escalate where appropriate
- Attend and contribute to local Document Control team meetings
- May attend project meetings
- Tracking; reporting and chasing time sensitive deliverables
- Support and provide cover for others in your discipline and location
- Professionally communicate with relevant individuals as requested by the business
- Identify processes within the role which could be improved
- Obtain compliant drawing / document numbers
- Verifying and quality checking documentation prior to issue
- Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites
- Experience in handling large scale document control submissions, working to tight milestone deadlines
Essential Skills and Knowledge:
- Able to work collaboratively across a remote team
- Good knowledge of multiple extranet sites
- Understand the basic principles behind workload planning and its relevance
- Be open to new ways of working
- Good knowledge of document control systems
- Works accurately, quickly, and independently
- Approach work with a problem-solving attitude, but knows when to escalate
- Understanding of the importance of accurate and correctly stored data
- Interested to develop knowledge and know when to ask for help
- Willingness to learn from others
- Good knowledge of Microsoft packages
- Interested in new digital tools and methods
- Experience of high-volume accurate data entry
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists. AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
Document Controller employer: Arup
Arup is an exceptional employer that champions sustainable development and fosters a collaborative work culture, making it an ideal place for a Document Controller. With a commitment to diversity and inclusion, employees benefit from a supportive environment that encourages professional growth and the opportunity to work on impactful projects in vibrant locations like London and Newcastle. Join Arup to be part of a team that values your contributions and empowers you to thrive in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to current or former Arup employees on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to document control. We should also think of examples from our past experiences that showcase our problem-solving skills and teamwork.
✨Tip Number 3
Show off your tech-savviness! Familiarise yourself with the document control systems mentioned in the job description. Being able to discuss these tools confidently will definitely impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we can keep track of your progress easily!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your experience with document control systems and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Problem-Solving Skills:In your application, give examples of how you've tackled challenges in previous roles. We love candidates who can think on their feet and know when to escalate issues. This will show us you're ready for the fast-paced environment at Arup.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read. We appreciate clarity, especially when it comes to your experience and skills!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Arup
✨Know Your Documents
Before the interview, brush up on your knowledge of document control systems and processes. Familiarise yourself with the types of documents you might be handling at Arup, and be ready to discuss how you've managed similar tasks in the past.
✨Showcase Your Problem-Solving Skills
Arup values a problem-solving attitude, so prepare examples of how you've tackled challenges in previous roles. Think about specific instances where you identified issues and either resolved them independently or escalated them appropriately.
✨Emphasise Collaboration
Since the role involves working with remote teams, highlight your experience in collaborative environments. Be ready to share how you've effectively communicated and worked with others, especially in a hybrid setting.
✨Be Open to Learning
Demonstrate your willingness to learn new tools and methods. Discuss any recent digital tools you've used or are interested in, and express your enthusiasm for developing your skills further within the role.
