Data Entry Administrator (Contracts)

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On behalf of Arup, we are looking for a Data Entry Administrator (Contracts) for a 26 weeks contract based in Birmingham or London.

Candidate Profile:

Key accountabilities, skills & experience

Purpose of the role

In this role, you will be responsible for the content of our global supplier contract management system. This was recently re-launched and the next phase of the project will be moving our contracts and related data into the new system. You will use the supplier management platform, Excel, PowerBI and other reporting tools and platforms to support your work as directed.

What you’ll do:

• Collate and move contract files into our new system.
• Extract key data from the contract to populate database fields across a wide range of contract clauses and commercial factors.
• Ensure data is accurate and complete.
• Work with others in the team and wider business where data is incomplete or uncertain.
• Devise an efficient way to complete this project - to automate as much as possible the routine elements of data preparation and prioritise focus on information analysis and creation.
• Explore reporting capabilities of the system and work with the team to develop good quality information extracts.
• Identify opportunities to improve our data quality.
• Support across the team as directed.

Impact:

• Curation of a clean, accurate, powerful and interrogatable contract dataset across multiple business areas.
• High quality information reporting to support various operations and initiatives.
• Efficient approach to this work.
• Pro-active identification of issues and reporting upwards or resolving as appropriate.
• Contributing to the availability of high-quality data through attention to detail in your work.
• Reflecting the team overall as a responsive, efficient and supportive business function, always keen to understand how we best contribute to the goals of the organization and in tune with the time sensitive work-nature and needs of our client facing project delivery teams.
• Embedding a strong controls and risk management approach within your work.
• Empathetic approach to delivery and customer service.

The skills you’ll need:

• Demonstrable experience working with B2B contracts.
• Good level of knowledge of contracts will be essential in being able to extract data and interpret information as required.
• Good communication skills and ability to empathise with a wide range of stakeholders.
• Comfort and experience of working with large, semi-structured and raw data sources - able to work directly with data and not confined to pre-structured platforms and environments.
• Experience of appropriate procurement tools - ideally a contract repository/lifecycle management tool.
• Good level of skills with '365' infrastructure especially Excel.
• Strong analytical skills with the ability to translate data into information.

About the client:

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.