Accounts Payable Assistant

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. Unleash your creativity and take your skills to new heights while working on inspiring projects. At Arup, we believe in empowering our people to produce work that sets the bar for quality.

The Opportunity

Arup is seeking an Accounts Payable Assistant to join our dynamic and friendly team in Newcastle, UK, reporting to the Accounts Payable Supervisor for day‑to‑day activities. This role involves close collaboration across the Finance function, supporting accurate, timely and compliant financial processing. The key purpose of the Accounts Payable Assistant is to check the validity of staff expense claims and supplier invoices ensuring that they are authorised in accordance with company policy, are compliant with tax and VAT regulations, categorised and coded correctly. To ensure staff and suppliers are paid within company policy guidelines via weekly BACS. To reconcile supplier statements and to resolve any associated queries. To prepare and process journals as and when required. To assist with other associated administrative tasks when necessary.

Key Responsibilities Include:

• Processing and posting supplier invoices
• Processing and auditing employee expenses
• Ensuring strict adherence to VAT and tax regulations
• Responding to internal and external queries (written and verbal)
• Handling inbound calls for the Accounts Payable function
• Reconciling supplier statements
• Posting journal entries
• Setting up and maintaining supplier and employee records within the finance system
• Supporting ad-hoc administrative tasks as required

Is This Role Right for You?

• Experience working within a team-based finance environment
• Previous Purchase Ledger / Accounts Payable experience
• Strong transactional processing and data entry skills
• Excellent communication and interpersonal skills
• Outstanding organisational and prioritisation abilities
• Experience working to monthly and annual deadlines
• A commitment to service excellence and a "right first time" approach
• A mindset focused on continuous improvement

What We Offer you

At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, marital status, disability, neurotype, or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact simon.duckworth@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.