At a Glance
- Tasks: Log, record, and upload project deliverables while maintaining accurate documentation.
- Company: Join Arup, a global leader in sustainable development and innovative design.
- Benefits: Flexible hybrid working, inclusive culture, and opportunities for personal growth.
- Other info: Be part of a diverse team committed to creating equitable spaces.
- Why this job: Make a meaningful impact on ambitious projects while developing your skills.
- Qualifications: Experience in document control and strong communication skills required.
The predicted salary is between 51750 - 63250 £ per year.
Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
Role Responsibilities:
- Follow project guidelines with ease to log in, record and upload deliverables.
- Registers; Logs and Tracks TQs & RFIs using project processes.
- Maintain project specific guidance notes and records.
- Keep up to date with policy, procedure and seek advice with problems.
- Record and submit time spent on projects.
- Plan own workload.
- Access guidance on standards for collaboration.
- Identify issues and deal with them independently or escalate where appropriate.
- Attend and contribute to local Document Control team meetings.
- May attend project meetings.
- Tracking; reporting and chasing time sensitive deliverables.
- Support and provide cover for others in your discipline and location.
- Professionally communicate with relevant individuals as requested by the business.
- Identify processes within the role which could be improved.
- Obtain compliant drawing/document numbers.
- Verifying and quality checking documentation prior to issue.
- Uploading and downloading incoming and outgoing correspondence from multiple Extranet Sites.
- Experience in handling large scale document control submissions, working to tight milestone deadlines.
Essential Skills and Knowledge:
- Able to work collaboratively across a remote team.
- Good knowledge of multiple extranet sites.
- Understand the basic principles behind workload planning and its relevance.
- Be open to new ways of working.
- Good knowledge of document control systems.
- Works accurately, quickly, and independently.
- Approach work with a problem-solving attitude, but knows when to escalate.
- Understanding of the importance of accurate and correctly stored data.
- Interested to develop knowledge and know when to ask for help.
- Willingness to learn from others.
- Good knowledge of Microsoft packages.
- Interested in new digital tools and methods.
- Experience of high-volume accurate data entry.
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.
Document Controller employer: Arup CWS
Arup is an exceptional employer that champions sustainable development and fosters a collaborative work culture, allowing employees to engage in meaningful projects that positively impact communities. With a strong commitment to diversity and inclusion, Arup provides ample opportunities for professional growth and development, ensuring that every team member can contribute to ambitious goals while enjoying a supportive environment. Working remotely in the UK, with occasional travel, offers flexibility and the chance to be part of a global team dedicated to embedding critical risk controls and assurance practices across projects worldwide.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Get Your Foot in the Door
Temporary roles in construction often rely on quick recruitment, so make sure to visit local recruitment agencies that specialise in the construction sector. They usually have a go-to list of companies that need staff urgently, helping us connect with potential employers faster.
✨Leverage Community Connections
Construction is all about connections! Check out local trade events, networking gatherings, or even social media groups focused on your area. Engaging with the community can lead to insider knowledge about temporary job openings that might not be advertised anywhere else.
✨Showcase Your Skills with a Solid Portfolio
Even for temporary gigs, a visual portfolio can really set you apart. Take photos of previous projects you’ve worked on, or if you're fresh in the industry, show examples of your work during training. This can help us demonstrate our hands-on experience to potential employers, like Arup CWS.
✨Apply Directly at Construction Sites
Don’t overlook the power of walking directly into construction sites. Many temporary positions are filled on the spot, so it’s worth popping by local sites and having a face-to-face chat. Bring your CV and be ready to impress, as companies like Arup CWS appreciate proactive candidates ready to jump in when needed.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Highlight Your Relevant Experience:In the construction game, having hands-on experience matters! Be sure to showcase any previous temporary roles or projects you've worked on in your CV. Mention specific skills like safety protocols, tools you're familiar with, or types of construction work you've done – this will help you stand out!
Showcase Certifications and Training:If you've got any relevant certifications or training like a CSCS card or health and safety courses, flaunt them! Include them in your CV and mention them in your cover letter. It shows that you're not just ready to get to work but that you've got the essential safety knowledge, which is super important in the construction industry.
Emphasise Flexibility and Availability:For a temporary role, flexibility is key! In your cover letter, make sure to clearly state your availability – are you ready to start immediately? Can you work various shifts? Letting Arup CWS know how adaptable you are might just get you the edge over other candidates.
Keep it Concise and Clear:When applying for temporary roles in construction, employers often appreciate brevity. Keep your CV and cover letter clear and to the point. Focus on the skills and experiences that align most with what Arup CWS is looking for. Avoid unnecessary fluff to make it easier for them to see why you’re the perfect fit!
How to prepare for a job interview at Arup CWS
✨Show Off Your Safety Knowledge
In construction, health and safety is non-negotiable. Get comfortable with specific safety regulations like COSHH or Working at Height – you might get asked how you’d handle risk assessments or unsafe conditions. We need to show that we prioritise safety above all else.
✨Be Ready for Hands-On Scenarios
Expect practical questions or even a mini test where you’ll need to demonstrate basic skills. They might set up a scenario and ask how you would approach a specific task. Let’s prepare by brushing up on our trade skills and thinking through past projects we’ve worked on.
✨Flexibility is Key
Since this is a temporary role, they’ll want to know if you can adapt quickly to different teams and situations. Let's think about past experiences where we've had to adjust on the fly. This will show we’re ready to hit the ground running!
✨Highlight Your Previous Experience
Temporary roles often require hitting the ground running, so make sure to have a few stories lined up that showcase your relevant experience in construction. We want to emphasise skills that might not be on our CV—like teamwork and problem-solving when things don't go to plan.
