At a Glance
- Tasks: Manage and optimise global supplier contract data using Excel and PowerBI.
- Company: Join Arup, a leader in sustainable development and innovative projects.
- Benefits: Gain valuable experience in a dynamic, inclusive workplace with growth opportunities.
- Other info: Be part of a diverse team committed to social responsibility and inclusion.
- Why this job: Make a real impact by ensuring high-quality data for meaningful projects.
- Qualifications: Experience with B2B contracts and strong analytical skills required.
The predicted salary is between 30000 - 40000 £ per year.
Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning. Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
Job description - the role
AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.
On behalf of Arup, we are looking for a Data Entry Administrator (Contracts) for a 26 weeks contract based in Birmingham or London.
Candidate Profile: Key accountabilities, skills & experience
Purpose of the role: In this role, you will be responsible for the content of our global supplier contract management system. This was recently re-launched and the next phase of the project will be moving our contracts and related data into the new system. You will use the supplier management platform, Excel, PowerBI and other reporting tools and platforms to support your work as directed.
What you'll do:
- Collate and move contract files into our new system.
- Extract key data from the contract to populate database fields across a wide range of contract clauses and commercial factors.
- Ensure data is accurate and complete.
- Work with others in the team and wider business where data is incomplete or uncertain.
- Devise an efficient way to complete this project - to automate as much as possible the routine elements of data preparation and prioritise focus on information analysis and creation.
- Explore reporting capabilities of the system and work with the team to develop good quality information extracts.
- Identify opportunities to improve our data quality.
- Support across the team as directed.
Impact:
- Curation of a clean, accurate, powerful and interrogatable contract dataset across multiple business areas.
- High quality information reporting to support various operations and initiatives.
- Efficient approach to this work.
- Pro-active identification of issues and reporting upwards or resolving as appropriate.
- Contributing to the availability of high-quality data through attention to detail in your work.
- Reflecting the team overall as a responsive, efficient and supportive business function, always keen to understand how we best contribute to the goals of the organization and in tune with the time sensitive work-nature and needs of our client facing project delivery teams.
- Embedding a strong controls and risk management approach within your work.
- Empathetic approach to delivery and customer service.
The skills you'll need:
- Demonstrable experience working with B2B contracts.
- Good level of knowledge of contracts will be essential in being able to extract data and interpret information as required.
- Good communication skills and ability to empathise with a wide range of stakeholders.
- Comfort and experience of working with large, semi-structured and raw data sources - able to work directly with data and not confined to pre-structured platforms and environments.
- Experience of appropriate procurement tools - ideally a contract repository/lifecycle management tool.
- Good level of skills with '365' infrastructure especially Excel.
- Strong analytical skills with the ability to translate data into information.
About the client
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.
If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.
Data Entry Administrator (Contracts) employer: Arup CWS
Arup is an exceptional employer that champions sustainable development and fosters a collaborative work culture, making it an ideal place for a Data Entry Administrator. With a commitment to diversity and inclusion, employees benefit from a supportive environment that encourages personal and professional growth, while working on impactful projects that contribute to communities. Located in vibrant Birmingham or London, Arup offers unique opportunities to engage with innovative technologies and practices, ensuring that your work is both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Data Entry Administrator (Contracts)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Data Entry Administrator role at Arup. You never know who might have the inside scoop or can put in a good word for you!
✨Tip Number 2
Prepare for the interview by researching Arup's projects and values. Show them you’re not just another candidate; you’re genuinely interested in their mission of sustainable development. Tailor your answers to reflect how your skills align with their goals.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to data management and contract handling. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team!
We think you need these skills to ace Data Entry Administrator (Contracts)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Data Entry Administrator role. Highlight your experience with B2B contracts and data management, as this will show us you understand what we're looking for.
Show Off Your Skills:Don’t hold back on showcasing your Excel and analytical skills! We want to see how you can handle large datasets and extract meaningful information, so give us examples of your past work.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and structure your points well. This reflects your ability to communicate effectively, which is key for this role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Arup CWS
✨Know Your Contracts
Familiarise yourself with B2B contracts and the key clauses that are often included. This will not only help you answer questions confidently but also demonstrate your understanding of the role's requirements.
✨Excel Skills on Point
Brush up on your Excel skills, especially functions related to data manipulation and analysis. Be prepared to discuss how you've used Excel in past roles, as this will be crucial for the Data Entry Administrator position.
✨Showcase Your Analytical Mindset
Prepare examples of how you've translated raw data into actionable insights. Highlight any experience you have with reporting tools like PowerBI, as this will show your ability to contribute to high-quality information reporting.
✨Emphasise Team Collaboration
Since the role involves working closely with others, think of instances where you've successfully collaborated in a team setting. Be ready to discuss how you approach communication and problem-solving with diverse stakeholders.
