At a Glance
- Tasks: Coordinate schedules, manage contracts, and provide logistical support for talented VOICE singers.
- Company: Join Harrison Parrott Ltd, a top-tier classical music management agency with a stellar reputation.
- Benefits: Enjoy a full-time role in vibrant London with opportunities for growth and creativity.
- Other info: This is a permanent position, perfect for those passionate about music and arts management.
- Why this job: Be part of the arts scene, supporting artists while honing your administrative skills in a dynamic environment.
- Qualifications: Attention to detail and strong organisational skills are essential; experience in administration is a plus.
The predicted salary is between 36000 - 60000 £ per year.
The successful candidate will need to be a highly effective and efficient administrator with a keen eye for detail. You will need to deliver accurate, timely and comprehensive logistical support to a range of HP VOICE singer clients.
Job Description
- General Artist administration
- Record all information and updates on engagements including dates, venues, fees, rehearsals and performance times on Overture, our diary system.
- Co-ordinate rehearsal schedules, call times, working sessions with directors/conductors, auditions.
- Identify requirements well in advance for all work permits and visas, and ensure completion of all necessary applications.
- Consider the detailed requirements for practice rooms, backstage riders, complimentary tickets, dress code/costume fittings, interviews/press activities necessary to all engagements and put all detailed arrangements in place accordingly.
- In liaison with clients and presenters, arrange national and international travel, and check final issue of tickets and all details.
- Discuss and source suitable hotels and short-term accommodation for each engagement, and make reservations.
- Arrange any necessary local transport, such as airport transfers and travel between airports, accommodation or venue.
- Finalise all details relating to the timing and running order of each engagement and provide detailed schedule (including travel/accommodation information as relevant) to the artist on a timely basis.
Job Requirements
- Contracts
- Log, scan and check contract terms on receipt against agreed terms of engagement and update on diary system.
- Process and monitor the issuing, signing and finalisation of contracts.
- Assist in the administration of any contracts which are non-specific to engagements, such as recording contracts.
Job Responsibilities
- Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis.
- Review promoter invoices and monthly commission statements to ensure correct and complete.
- Liaise with promoters and HP accounts team regarding Social Security payments, tax waivers and withholding tax arrangements.
- Process incoming royalty statements and any other correspondence relating to monies received by HP.
- Keep track of and ensure timely payment of artists' fees, verifying deductions of tax, social security and any other charges by promoters.
- Assist artists in completion of tax returns by supplying comprehensive and complete details and by liaison with their personal accountants.
About Harrison Parrott Ltd
We are an award-winning classical music management and creative agency and one of the world's leading arts management companies.
Artist Coordinator/Administrator VOICE in London employer: ArtsJobs
Harrison Parrott Ltd is an exceptional employer, offering a vibrant work culture that celebrates creativity and collaboration in the heart of London. With a commitment to employee growth, we provide ample opportunities for professional development within the dynamic field of classical music management. Our team enjoys comprehensive logistical support, competitive benefits, and the chance to work with renowned artists, making every day both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Artist Coordinator/Administrator VOICE in London
✨Tip Number 1
Familiarise yourself with the Overture diary system, as it's crucial for managing schedules and engagements. Understanding how to navigate this system will demonstrate your readiness to take on the administrative tasks required in the role.
✨Tip Number 2
Network within the classical music industry to build relationships with artists, promoters, and other coordinators. This can provide you with valuable insights and connections that may help you stand out during the hiring process.
✨Tip Number 3
Stay updated on visa and work permit regulations for artists, especially for international engagements. Showing your knowledge in this area can highlight your attention to detail and preparedness for the logistical challenges of the role.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule for a hypothetical artist engagement. This will showcase your ability to manage multiple details effectively and can be a great talking point during interviews.
We think you need these skills to ace Artist Coordinator/Administrator VOICE in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration and logistics, particularly in the arts or music sector. Emphasise any roles where you coordinated schedules, managed contracts, or liaised with clients.
Craft a Compelling Cover Letter:In your cover letter, express your passion for the arts and detail how your skills align with the responsibilities of the Artist Coordinator role. Mention specific experiences that demonstrate your attention to detail and organisational abilities.
Showcase Relevant Skills:Highlight skills such as time management, communication, and problem-solving in your application. Provide examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at ArtsJobs
✨Know Your Details
Make sure you are familiar with the job description and responsibilities. Be prepared to discuss how your skills align with the requirements, especially in areas like administration and logistical support.
✨Showcase Your Organisation Skills
Since the role involves coordinating schedules and managing multiple tasks, be ready to provide examples of how you've successfully organised events or managed complex projects in the past.
✨Demonstrate Attention to Detail
Highlight your ability to maintain accuracy in documentation and contracts. Bring up specific instances where your attention to detail made a significant difference in your previous roles.
✨Prepare Questions
Have thoughtful questions ready about the company and the role. This shows your genuine interest and helps you understand if the position is the right fit for you.
