At a Glance
- Tasks: Support administrative duties and ensure smooth operations across all areas of the organisation.
- Company: Join the UK's national opera training company with a passion for arts and culture.
- Benefits: Flexible remote work, dynamic team environment, and opportunities to engage with diverse stakeholders.
- Other info: Ideal for those who thrive in a fast-paced, collaborative environment.
- Why this job: Be a vital part of a creative team and contribute to exciting arts programmes.
- Qualifications: Strong organisational skills and previous administrative experience are essential.
The predicted salary is between 22050 - 26950 £ per year.
The UK's national opera training company is looking for a motivated and organised individual to support with administrative duties across all areas of their work.
As administrator, you’ll help with the smooth running of BYO. Highly motivated and organised, you’ll be a crucial member of the BYO team and involved in all areas of our work. You’ll support the entire team with administrative duties and be an important point of contact for lots of different external people, from applicants to board members. To do all of that you’ll need to be efficient and able to split your time between lots of different things. BYO has a very small core team and a large number of freelancers and external staff that join for programmes, events and performances. Our registered office is at the London Coliseum but day‑to‑day, when our big programmes aren’t running, we work remotely – so you’ll need to be confident working by yourself as well as part of a larger team.
Job Requirements
- Have very strong organisational skills
- Be confident managing and prioritising a busy workload
- Be confident working remotely
- Have previous administrative experience, although this doesn’t need to be in a dedicated ‘administrator’ role
- Be a problem solver, able to spot inefficiencies and understand lengthy and complicated systems and processes
- Be able to confidently communicate with a wide range of people at different levels, from board members to participants
- Good general IT skills – emails, spreadsheets, documents etc.
It would also be useful, but not completely essential, if you:
- Have experience working in an arts, culture or other non-profit environment
- Have experience working with CRM or other database systems
Job Responsibilities
- Maintaining and updating our fundraising database
- Booking rooms, venues and other logistics for our programmes
- Administrating our friends and patrons schemes
- Basic finance tasks, like processing invoices and tracking payments
- Pulling reports from our database
- Helping to organise fundraising events
- Coordinating applications, auditions and interviews for our programmes and making sure everyone has the information they need, when they need it
- Supporting with and coordinating marketing and fundraising mailings
- Collating content for our supporters magazine
- Helping with research and reporting for funders
- Liaising with key stakeholders, including the board of trustees and freelancers
Administrator in City of Westminster employer: ArtsHub Australia Pty
Icon Theatre is an exceptional employer that fosters a vibrant and inclusive work culture, dedicated to empowering communities through the arts. Located in the heart of Medway and Sheppey, we offer our employees meaningful opportunities for professional growth and development while engaging with diverse groups. Join us to make a real impact in the lives of young people and families, all within a supportive environment that values creativity and collaboration.
