At a Glance
- Tasks: Manage contracts, coordinate transactions, and ensure smooth operations in a dynamic art-tech environment.
- Company: Join Artscapy, an award-winning company revolutionising art as a liquid asset.
- Benefits: Enjoy flexible working, private health insurance, and significant responsibility from day one.
- Other info: Collaborative and entrepreneurial culture with opportunities for growth in a fast-paced industry.
- Why this job: Be at the heart of art, finance, and technology while making a real impact.
- Qualifications: 1-3 years in operations or administration with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Location: London
Type: Full-time
Department: Commercial Ops
Start date: 1st Sept
Compensation: Competitive, depending on experience
Artscapy is the award-winning wealth management company making art a liquid, bankable asset. Our Art Account is a first-of-its-kind digital platform helping 15k+ collectors manage, value, protect and unlock liquidity from their art portfolios. We operate at the intersection of art, finance and technology, combining portfolio management, valuations, advisory, insurance, art-backed lending and trading into one trusted platform for collectors.
We are now looking for an exceptional Admin to help keep Artscapy's transaction engine running smoothly as we continue to scale. This is a highly operational role for someone who is organised, detail-oriented and enjoys bringing structure to complex workflows. You will sit at the centre of our auction and transaction operations, helping ensure a seamless experience for clients while supporting the efficient running of the business.
Your mission: ensure every transaction is executed accurately, efficiently and professionally, from registration through to payment and completion.
What you'll do:
- Prepare and manage contracts, consignment agreements and transaction documentation.
- Coordinate bidder registrations and onboarding.
- Review bidder approvals and supporting documentation.
- Manage client enquiries and operational requests.
- Issue invoices and maintain accurate transaction records.
- Track payment collection and support revenue reporting.
- Coordinate seller payouts and payment reconciliations.
- Liaise with finance, specialists and post-sale teams to ensure transactions progress smoothly.
- Maintain CRM records and operational data accuracy.
- Support internal reporting and process improvement initiatives.
- Help identify operational bottlenecks and implement solutions.
What we're looking for:
- 1-3 years' experience in operations, administration, finance support or a client-facing business environment.
- Exceptional organisation and attention to detail.
- Strong written and verbal communication skills.
- Comfort working with financial information and operational processes.
- Ability to manage multiple projects simultaneously.
- Strong problem-solving skills.
- High level of professionalism and discretion.
- Ability to work independently and take ownership of outcomes.
- Entrepreneurial mindset and willingness to contribute across the business.
Big plus:
- Experience within an auction house.
- Experience using CRM systems and workflow software.
- Strong Excel or Google Sheets skills.
- Experience using AI tools to improve productivity.
What we provide:
- Exposure to all aspects of a fast-growing art-tech and fintech business.
- Significant responsibility and ownership from day one.
- Flexible working.
- Private health insurance.
- A collaborative, ambitious and entrepreneurial environment.
- The opportunity to help build a category-defining company at the intersection of art, finance and technology.
Interested? We look forward to receiving your application at careers@artscapy.com.
Commercial Operations Coordinator in London employer: Artscapy
Artscapy is an exceptional employer that offers a dynamic and collaborative work environment at the heart of London, where art meets finance and technology. As a Commercial Operations Coordinator, you will enjoy significant responsibility from day one, with opportunities for professional growth and development in a fast-paced, innovative sector. With flexible working arrangements and private health insurance, Artscapy prioritises employee well-being while fostering an entrepreneurial spirit that encourages contributions across the business.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the art and finance sectors, especially those who work at Artscapy or similar companies. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by understanding the ins and outs of the role. Brush up on your knowledge of operations and how they relate to art transactions. Show us you’re not just a fit, but the perfect fit!
✨Tip Number 3
Be ready to showcase your organisational skills. We love candidates who can demonstrate how they’ve tackled complex workflows in the past. Bring examples to the table that highlight your attention to detail!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our team at Artscapy.
We think you need these skills to ace Commercial Operations Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Commercial Operations Coordinator role. Highlight your experience in operations, administration, and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the intersection of art, finance, and technology. Share specific examples of how your skills align with our mission at Artscapy. We love a good story!
Show Off Your Attention to Detail:Since this role requires exceptional organisation and attention to detail, make sure your application is free from typos and errors. We appreciate clarity and professionalism, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our Artscapy family!
How to prepare for a job interview at Artscapy
✨Know Your Stuff
Before the interview, dive deep into Artscapy’s mission and services. Understand how their Art Account works and be ready to discuss how your skills in operations and administration can contribute to their unique blend of art, finance, and technology.
✨Showcase Your Organisational Skills
Since this role is all about keeping things running smoothly, prepare examples from your past experiences where you successfully managed complex workflows or improved operational processes. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Communicate Clearly
Strong communication is key in this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you would handle client enquiries and operational requests, showcasing your problem-solving skills and professionalism.
✨Be Ready for Scenarios
Think of potential scenarios you might face in the role, such as managing bidder registrations or tracking payments. Prepare to discuss how you would approach these situations, demonstrating your ability to think on your feet and take ownership of outcomes.
