HR Coordinator

1) Coordinate the HR function, systems, administration and processes including (but not exhaustive) recruitment, onboarding, data reporting, exit procedures, training and development

2) Ensure all HR related procedures are adhered to by all employees and adhere to relevant and up to date legislation and best practice

3) Contribute to Union wide operational planning

KEY RESPONSIBILITIES

1. Coordinate HR Administration, Systems and Processes

• Coordinate recruitment activities, timetables, feedback and advertising, monitoring and assessing the effectiveness of our recruitment.
• Undertake central aspects of staff induction and exit procedures and monitoring effectiveness of both.
• Develop and maintain our SharePoint site with relevant documents and information
• Administer any changes to the Staff handbook and other related documents
• Implementation and maintenance of HR and related administrative systems (HRIS, Applicant Tracking System, Staff Rota System and more).
• Monitor personnel files ensuring they are up to date and contain relevant and timely information appropriate to the HR lifecycle (starters and leavers documentation for example).
• Adhere to General Data Protection Regulation
• Coordinate training and development opportunities (booking, scheduling, monitoring attendance and effectiveness)
• To help co-ordinate all administrative aspects of employee lifecycle
• Support data collection across different stages of employment and assist in creating regular reports on HR metrics.
• Monitor HR Inbox and be the first point of contact for HR related queries

2. Ensure all HR related procedures adhere to relevant and up to date legislation and best practice

• To ensure HR paperwork is kept in an efficient, timely and appropriate method ensuring good employment practice and legislation are adhered to.
• To hold up-to-date templates for all HR documents ensuring consistency across the organisation
• To exercise the highest degree of confidentiality and discretion at all times and ensure that all HR documents are filed correctly and kept confidential and secure.
• To regularly liaise and coordinate with key functions such as training providers, Health & Safety and UAL departments

3. Contribute to Union wide operational planning

• Contribute to the Union operational planning, promoting equality diversity and inclusion, staff development and wellbeing
• Contribute to the Union Learning & Development strategy
• Contribute to the Union People Strategy to ensure HR needs are considered.

General Duties:

• To deliver and develop targets outlined in the Union’s strategic plan.
• To contribute and assist in the Union’s planning processes and the review of its performance and systems.
• Contribute to the positive and professional image of the Union and not act in such a manner as to bring the Union into disrepute.
• To observe and uphold the requirements of the Union Constitution and act at all times in accordance with policies including equality of opportunity.
• To undertake your own administrative duties.
• Undertake any other duties appropriate for the grade and responsibilities of the post that may from time to time be reasonably requested.
• To take ownership of, their Induction, Personal Development, their role within Departmental Meetings and be responsible for carrying out duties with full regard to the rules, policies and procedures and conditions of service contained in the Staff Handbook, and within Departments of the Students’ Union.
• A condition of employment is that all staff are expected to assist in key events throughout the year e.g. Fresher’s and welcome festivals and any other key event, including elections, if necessary. Staff are expected to portray a positive image, both internally and externally of the Students’ Union by displaying high standards of service, integrity, punctuality, politeness and professionalism.
• Where you are required to work with volunteers you must support and manage them appropriately in line with the Students’ Union volunteer policy
• Environmental consideration and environmental best practice is the
• responsibility of all Students’ Union staff
• Any other tasks that would be deemed suitable within this role as directed by line manager

Check our website for the full Job Description and Person Specification, you will need it for your application! – https://www.arts-su.com/union/jobs/careers/

Benefits and Perks :

• A summer 4-day working week – we have a four day working week during the months of July & August
• Generous holiday entitlement – 25 days holidays per year, increasing at the rate of one day per full year served after the end of your second year of employment up to a maximum of 5 days
• A three-week closure during the festive period incorporating the three UK bank holidays (Christmas Day, Boxing Day, and New Year’s Day). This is approximately 12 additional leave days.
• A six-day closure during spring incorporating the two UK bank holidays (Good Friday and Easter Monday). Therefore, closure dates are from Thursday before Good Friday to Tuesday after Bank Holiday Monday. These are 2 additional leave days.
• 2 days of Volunteering Leave
• Religious Festival Leave (up to 2 days)
• Cycle to Work scheme, enabling significant savings on bicycle purchase
• Flexible/ hybrid working arrangements
• Access to UAL staff training courses
• Enhanced maternity leave
• Family-friendly employer

Recruitment Timeline :

Application closes : 28th January 2026

Interview Date : 12th February 2026

Please Note: To be considered, you must have the right to work in the UK or a valid work permit/visa.

Role Type

Pay Rate

32520.7 GBP – 32520.71 GBP (Month)

Company Overview

Part business, part charity, part membership body – students’ unions are all seriously fun places to work. They are organisations in their own right. Professionally run, but different. Professional teams support elected student leaders to make change, improve lives, and fulfil potential; we help make this happen.