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- Tasks: Assist VIPs, manage inquiries, and support event operations at Photo London.
- Company: Join the dynamic team behind one of London's premier art fairs, Photo London.
- Benefits: Gain hands-on experience in the arts with a vibrant team during an exciting event.
- Why this job: Perfect for art enthusiasts wanting to make connections in the commercial art world.
- Qualifications: Strong admin skills, attention to detail, and a passion for photography required.
- Other info: Temporary role from March 24th to mid-May 2025, ideal for students.
The predicted salary is between 24000 - 36000 £ per year.
A fantastic opportunity has arisen for individuals with an interest in the arts to gain invaluable experience and to develop a range of skills in one of London's most exciting cultural events. The tenth edition of Photo London takes place at Somerset House between May 14 - 18, 2025. Featuring 100+ of the world's leading galleries, this tenth edition builds on a highly successful ninth edition that saw Photo London establish its position as one of the world's leading art fairs.
We are now seeking to enhance our team through the appointment of an enthusiastic individual with a keen interest in the arts and photography to join the team and work for us on a part-time and temporary basis as VIP assistant until mid May 2025. Successful candidates must be comfortable working within a fast-paced environment and as part of a team. A polite manner, exceptional attention to detail, a dynamic approach to working, and excellent spoken English are essential.
Job Requirements- Good administrative and IT skills and experience using Microsoft Excel
- Experience using and managing CRM databases
- Confident handling and processing large quantities of data
- Ability to communicate with different audiences, including HNWI with discretion
- Previous experience of using MailChimp to prepare and manage newsletters and keep contact mailing lists up to date
- Previous event management experience an advantage
- Knowledge of using WordPress (or equivalent CMS) to create, update and design webpages an advantage
- Excellent command of written and verbal English, European languages an advantage
- Enthusiasm for photography and interest in working in the commercial art world
- Assisting the Head of VIP and the Director with any ad-hoc tasks
- Act as the first point of contact for VIPs and managing the VIP inbox, responding to all received enquiries
- Organising meetings and contacting key people
- Assisting with the VIP Programme development and delivery
- Operating Photo London's database
- Managing the VIP desk during the Fair and line managing the temporary VIP team
- Ensure there are no problems with SH ticketing / VEA teams during the live event
- Oversee exhibitor nominations and VIP request process: checking for duplicates in our CRM, ensuring new contacts are imported and issued invitations
- Monitor exhibitor nominations closely, scheduling reminders when needed to galleries who have not submitted
- Responding to exhibitor queries regarding VIP nominations
The candidate must be available for work throughout the duration of the fair. If this opportunity is of interest, please email with a CV and covering letter stating why you would like to work for Photo London and any experience that you have working with the public or within the arts.
VIP Relations Coordinator employer: Arts Council
Contact Detail:
Arts Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land VIP Relations Coordinator
✨Tip Number 1
Familiarise yourself with the Photo London event and its history. Understanding the significance of the fair and its role in the art world will help you engage more effectively with VIPs and demonstrate your enthusiasm during interviews.
✨Tip Number 2
Network within the arts community, especially with individuals who have experience in event management or VIP relations. Attend related events or exhibitions to make connections that could provide insights or recommendations for your application.
✨Tip Number 3
Brush up on your CRM and database management skills, particularly if you have experience with systems like MailChimp or WordPress. Being able to discuss your proficiency in these tools confidently can set you apart from other candidates.
✨Tip Number 4
Prepare to showcase your communication skills by practising how you would handle inquiries from high-net-worth individuals (HNWIs). Role-playing scenarios can help you feel more comfortable and articulate when discussing your approach to VIP relations.
We think you need these skills to ace VIP Relations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the arts, event management, and any administrative roles. Emphasise your IT skills, particularly with Microsoft Excel and CRM databases, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for photography and the arts. Clearly state why you want to work for Photo London and how your skills align with the job requirements. Use specific examples from your past experiences to demonstrate your suitability.
Showcase Communication Skills: Since the role involves interacting with VIPs and managing inquiries, highlight your excellent spoken and written English skills. If you have experience communicating with high-net-worth individuals or in a customer-facing role, be sure to mention it.
Proofread Your Application: Before submitting your application, carefully proofread both your CV and cover letter. Check for any spelling or grammatical errors, as attention to detail is essential for this position. A polished application reflects your professionalism.
How to prepare for a job interview at Arts Council
✨Show Your Passion for the Arts
Make sure to express your enthusiasm for photography and the arts during the interview. Share any relevant experiences or projects that highlight your interest, as this role is all about connecting with VIPs in a cultural setting.
✨Demonstrate Your Administrative Skills
Be prepared to discuss your experience with administrative tasks, particularly using Microsoft Excel and CRM databases. Highlight specific examples where you've successfully managed data or organised events, as these skills are crucial for the role.
✨Communicate Effectively
Since you'll be interacting with high-net-worth individuals, it's essential to showcase your excellent spoken English and communication skills. Practice articulating your thoughts clearly and politely, as this will reflect your ability to handle VIP interactions.
✨Prepare for Fast-Paced Scenarios
The role requires working in a dynamic environment, so be ready to discuss how you handle pressure and multitask. Share examples of past experiences where you've successfully managed multiple responsibilities at once, demonstrating your adaptability.
