Underbelly

Job Summary

Salary: £30,130 per annum Reports to: Programmers and Head of Programming Location: London, with relocation to Edinburgh over August

Job Description

Underbelly are seeking an organised and highly driven Programme Administrator to join the Programming team. The team look after and programme all shows and events across all Underbelly Festivals. Working closely with the programming team, you will assist in ensuring the smooth running of shows performing across all venues. You will also assist on the ground at the Edinburgh Festival Fringe, helping to coordinate the logistics for our co-productions.

The Programme Administrator is a key part of the Programming team, supporting the Programmers in the implementation of all aspects of the Underbelly operation. The Programming team are the first port of call for all visiting companies and artists and are responsible for the journey from initial conversations to fully realised festival seasons. Communication is key, as you will liaise with companies, artists, agents, producers, venues, external stakeholders, technical, marketing, box office and operational teams.

The right candidate will have a desire to learn about programming arts festivals and will demonstrate superb administrative skills. They will be extremely organised, have excellent communication skills and a keen eye for detail. They will be a proactive problem-solver with the ability to work independently as well as under pressure. They will also be confident in working to strict deadlines in a fast-paced environment.

Job Requirements

Essential

• Passionate about live events and the cultural industries with an enthusiastic interest in a wide range of contemporary performing arts
• Excellent communication skills, both written and verbal
• Excellent time-management and organizational skills
• Experience of working with artists
• Strong problem-solving skills and the ability to think on your feet
• Detail orientated

Desirable

• Relevant experience in the arts
• Experience of working on a festival site or within a cultural venue or setting
• Experience of working on financial documents, including Excel formulae and Mail Merges
• Experience in theatrical and festival production logistics and planning
• Experience of visiting or working at Edinburgh Festival Fringe

Job Responsibilities

Responsibilities include:

• Assist with the administration of the Edinburgh Festival Fringe registration process. Liaise closely with confirmed companies to collate all necessary materials for brochures, websites and on sale.
• Assist in reading and evaluating applications and attend shows to assess for potential future programming.
• Assist in the contracting process for all shows performing at Underbelly.
• Assist in the proofing of all marketing collateral; brochures, outdoor boards, calendars etc
• Support visiting companies with the preparation required for participating at Underbelly's venues. Distribute and request information required for various deadlines and sharing travel and financial guidance with international artists. Work alongside the marketing, technical and operations teams to support the visiting companies once on the ground.
• Provide administrative support to the programming team on other ad-hoc projects when and as required.

Closing date is Wednesday 25th November at 12.00

Underbelly is a UK based live entertainment company. Its festivals and events division produces a number of events annually, including Underbelly at the Edinburgh Festival Fringe and Underbelly Festival in London.