Mon, 12 Oct 2026">published - Mon, 12 Oct 2026
Job Summary
Reliable, Organised and Approachable Freelance Administrator required to support the day-to-day running of our music teaching provision.
Job Description
Lowe Academy of Music and the Arts LLP is looking for a reliable, organised and approachable freelance Administrator to support the day-to-day running of our music teaching provision.
You will work closely with our Senior Partners, tutors, families and partner schools, helping pupils access lessons and keeping our scheduling, communications and financial records running smoothly.
This varied role would suit someone who enjoys working with people, managing competing priorities and taking ownership of tasks from enquiry through to completion.
This is a freelance, self-employed position involving approximately 18-22 hours per week, depending on workload, starting in November 2026.
The work runs year-round, with hours spread across Monday to Friday. Regular morning availability is required for enquiries, tutor cover and urgent timetable changes, with flexibility for some finance and other administrative tasks.
Attendance at weekly team meetings on Wednesday mornings at our office in Sharrow Vale is compulsory.
Finance work may be completed from home or at our studio, with the overall working arrangements agreed on appointment.
The arrangement includes four weeks of planned unpaid time off per year, with dates agreed in advance.
The hourly fee is £13 per hour. You will submit an invoice monthly for hours worked.
Job Requirements
Responsibilities include:
Responding to lesson enquiries and managing the admissions and general enquiries inboxes.
Maintaining pupil records and waiting lists using My Music Staff.
Matching pupils with suitable tutors and available lesson spaces.
Booking lessons and communicating arrangements with families, tutors and schools.
Processing new starters, leavers and changes to lesson arrangements.
Preparing and checking pupil and school invoices.
Monitoring payments and following up overdue invoices professionally and sensitively.
Recording bank payments, refunds and credits while maintaining accurate customer balances.
Checking teaching and attendance records and assisting with tutor payments.
Maintaining financial records in My Music Staff and Xero and supporting regular reconciliations.
Managing telephone enquiries and responding professionally to parents, schools and tutors.
Arranging tutor cover and communicating absences, cancellations and timetable changes.
Job Responsibilities
We are looking for someone who:
Has experience in administration, customer service or a similar role.
Has relevant finance administration or bookkeeping experience.
Is highly organised, dependable and attentive to detail.
Communicates clearly, professionally and warmly, both verbally and in writing.
Can manage competing priorities while keeping routine work on track.
Is confident handling invoices, payments and financial records.
Can use digital systems confidently and is willing to learn new software.
Handles personal and financial information sensitively and discreetly.
Can work independently while keeping colleagues appropriately informed.
Is comfortable communicating with parents, tutors, schools and other external contacts.
Can attend weekly team meetings on Wednesday mornings at our Sharrow Vale office.
Job Overview
- Job Title: Administrator - Enrolments, Operations and Finance
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Lowe Academy of Music & The Arts LLP in Sheffield employer: Arts Council England
Arts Council England is an exceptional employer, offering a supportive and inclusive work culture that values flexibility and employee well-being. With a focus on professional growth, employees benefit from generous annual leave, a final salary pension scheme, and opportunities to lead innovative digital projects in a collaborative environment. Located in Manchester, the role allows for hybrid working, ensuring a balanced approach to work and life while contributing to meaningful organisational change.
