Job Summary
Equivalent of 2 days a week (16 hours) - permanent. Flexible working via agreement - including occasional evening, weekend and bank holiday cover.
Job Description
The Operations Manager (Job Share) divides the following responsibilities from the full-time position.
The Operations Managers will hold responsibility for the overall day-to-day operational administration including human resources, building maintenance, health and safety and team coordination. Working closely with the Finance Manager, who has responsibility for the management accounts, and the Operations and Programme Assistant, you will also process day-to-day financial transactions.
- Overall responsibility for ensuring that the building is well maintained and has the appropriate safety and security provision, acting as primary key holder.
- Working with the Deputy Director, deliver HR administration including coordinating recruitment, contracts and agreements, and maintain up-to-date employee and volunteer handbooks, induction procedures and other HR documents in line with legislative and best practice requirements.
- To recruit and manage Open Eye Gallery's volunteer and placement programme adhering to best practice.
- To support the Executive Director in their role as Company Secretary, to ensure that all legal responsibilities are met with regard to charity, and company legislation.
- To take responsibility for day-to-day financial data entry and processing agreed accounts payable and receivable, maintaining records for all transactions.
Job Requirements
Essential:
- Experience in a managerial role
- Knowledge or experience of HR procedures
- Willingness to work the indicated hours including occasional evenings and weekends and available to respond to out-of-hours emergencies as primary key holder
- An ability to work quickly and accurately
- Excellent personal and administration skills
- Excellent IT skills
- Experience in Financial administration
- Experience with cash handling dealing with sales invoices, receipts and payments
- Strong team player
- Strong numeracy skills
- Excellent written & verbal communication skills
- Ability to solve problems and work under own initiative
- Commitment to the arts and ability to inspire others about the work of Open Eye Gallery
Desirable:
- Experience with managing volunteers
- First Aid
- Fire Marshall
- Experience of Safeguarding
Job Responsibilities
Responsible to: Deputy Director
Responsible for: Operations and Programme Assistant, Volunteers and Placements, Cleaner
Duties/Responsibilities:
- Governance
- Human Resources
- Office Management
- Building Facilities
- Health & Safety
- Security
- Finance
- Other Duties
For more details, please refer to https://openeye.org.uk/operations-manager-share/.
- Job Title: Operations Manager (Job Share)
We strongly encourage applications from all backgrounds, and we fully recognise the value of a team that is made up of diverse skills, experiences and abilities. We are particularly keen to hear from people of colour, and those living with disabilities.
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Open Eye Gallery employer: Arts Council England
Arts Council England is an exceptional employer, offering a supportive and inclusive work culture that values flexibility and employee well-being. With a focus on professional growth, employees benefit from generous annual leave, a final salary pension scheme, and opportunities to lead innovative digital projects in a collaborative environment. Located in Manchester, the role allows for hybrid working, ensuring a balanced approach to work and life while contributing to meaningful organisational change.
