Music Programme Administrator

A varied administrative and communications role supporting St Martin-in-the-Fields’ Music Team, including choir coordination, event and workshop delivery, content creation, website and social media management, and support for concerts and community projects.

We are seeking a Music Programme Administrator who is passionate about music and keen to develop a career in Arts Management. Working closely with the Head of Music Operations, the postholder will provide essential administrative and operational support to our thriving Music Department. The role offers a broad range of experience across the department, including choir coordination, concert and event administration, workshop and community project support, website and social media activity, and the coordination of day-to-day music activities.

Essential Criteria

• Excellent organisational skills, strong attention to detail and the ability to manage multiple tasks and deadlines effectively;
• A proactive and reliable approach, with the ability to take responsibility for tasks and see them through to completion;
• The ability to remain calm, flexible and confident when responding to last-minute challenges and changing priorities;
• A strong interest in, and understanding of, classical music;
• Good working knowledge of Microsoft Office, particularly Word and Excel;
• Excellent communication and interpersonal skills, with the ability to work effectively with a wide range of people;
• A collaborative approach to working as part of a busy and varied team.

St Martin's welcomes applications from all sections of the community and is committed to maintaining an inclusive working environment, with a diverse workforce. We value individuality, equality and representation and appoint on merit. This role may be ideal for someone taking their first steps into arts administration. We are looking for someone who can demonstrate excellent organisation, initiative and attention to detail through their studies, volunteering, extracurricular activities, placements, part-time work or other relevant experience.

0.6FTE, permanent. The ideal working pattern is Monday, Wednesday and Thursday.

Job Requirements

• Experience in administration, coordination or programme support, ideally in music, arts, events, education or community settings.
• Excellent organisation skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with confidence liaising with colleagues, artists, participants and external contacts.
• Excellent attention to detail when managing schedules, bookings, records and communications.
• Good IT skills, including Microsoft Office/Google Workspace, spreadsheets and digital file management; Dropbox and social media experience desirable.
• Ability to work independently, use initiative and see tasks through to completion.
• Collaborative, flexible and proactive approach, with a willingness to support the wider Music Team.
• Interest in choral music and community engagement.
• Ability to handle sensitive information appropriately and follow safeguarding procedures.
• Flexibility to support concerts, workshops and choral activities as needed.

Job Responsibilities

• Support choir scheduling, recruitment, auditions, availability and attendance.
• Maintain choir and project music folders, records and spreadsheets, and support trips and tours.
• Coordinate Come and Sing events, including performers, music, bookings, marketing and participant communications.
• Organise Community Choir and Come and Sing Evensong, including registrations, mailing lists and music distribution.
• Coordinate two annual children's singing workshops, including advertising, recruitment, safeguarding, parent communications and logistics.
• Prepare weekly programmes and script outlines for Great Sacred Music and Choral Classics.
• Maintain Music website pages and manage the Music Instagram, including content creation and scheduling.
• Maintain digital assets and liaise with the St Martin's Voices Marketing Manager.
• Support concerts, stage plans, rehearsal and church set-up, team meetings and wider Music administration.