At a Glance
- Tasks: Support medical activities and coordinate events in a dynamic pharmaceutical environment.
- Company: Global mid-sized pharma company with a focus on innovation.
- Benefits: Competitive salary, health benefits, and opportunities for professional growth.
- Other info: Collaborative culture with a focus on compliance and excellence.
- Why this job: Join a team making a real difference in healthcare while developing your skills.
- Qualifications: Experience in admin or operations, preferably in pharma or healthcare.
The predicted salary is between 30000 - 40000 £ per year.
The Medical Operations Coordinator provides administrative and operational support to the Global Medical Organisation, ensuring the efficient execution of medical activities, scientific events, training programmes, contracts, invoicing processes, and system-related initiatives. This role works closely with Medical, Finance, Legal, Compliance, IT, and other cross-functional stakeholders within a regulated environment.
Key Responsibilities
- Coordinate administrative support for internal and external scientific events, including travel, accommodation, logistics, and documentation, ensuring compliance with company policies.
- Manage contracts and vendor agreements, coordinating reviews and approvals with Legal and relevant stakeholders.
- Support invoicing, budget tracking, expense reconciliation, and financial administration in collaboration with Finance and Accounting teams.
- Administer medical training programmes, including scheduling, enrolment, training records, certifications, and GxP compliance documentation.
- Support onboarding activities for new Global Medical team members, including system access, training coordination, and administrative setup.
- Maintain departmental trackers, records, calendars, and documentation.
- Provide administrative support for medical systems and digital platforms, including user access management, training coordination, data maintenance, and change management activities.
Required Skills & Experience
- Experience in an administrative, operations, or coordination role, preferably within pharmaceutical, biotech, healthcare, or life sciences organisations.
- Experience supporting medical affairs, scientific events, training programmes, or operational activities.
- Familiarity with compliance-driven and regulated environments.
- Strong organisational, multitasking, and stakeholder management skills.
- Experience working with Finance, Legal, Compliance, and cross-functional teams.
- Excellent communication skills and attention to detail.
- Proficiency in Microsoft Office and familiarity with enterprise systems, learning platforms, or content management tools.
- Professional, service-oriented, and highly organised approach.
Medical Operations Coordinator in London employer: ARTO
As a Global Mid-sized Pharma, we pride ourselves on fostering a collaborative and inclusive work culture that empowers our employees to thrive. With a strong focus on professional development, we offer numerous growth opportunities and support for continuous learning, all while ensuring a balanced work-life environment in vibrant locations like London and Dublin. Join us to be part of a dynamic team dedicated to making a meaningful impact in the healthcare sector.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Operations Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the pharma industry, especially those working in medical operations. Use LinkedIn to connect and engage with them; you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their medical operations and be ready to discuss how your skills can support their goals. We want you to shine!
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or coordinated events. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Medical Operations Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Medical Operations Coordinator role. Highlight your experience in administrative and operational support, especially within the pharmaceutical or healthcare sectors. We want to see how your skills align with our needs!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Don’t forget to mention any relevant experience with compliance-driven environments – we love that!
Showcase Your Organisational Skills:In your application, give examples of how you've managed multiple tasks or projects simultaneously. We’re looking for someone who can juggle various responsibilities, so let us know how you keep everything on track!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at ARTO
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Medical Operations Coordinator. Familiarise yourself with the key tasks like managing contracts, coordinating scientific events, and supporting invoicing processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured compliance with regulations, as this will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Excellent communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to the questions asked and respond thoughtfully. This will not only showcase your communication skills but also your ability to engage with cross-functional teams.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the company culture, team dynamics, and specific challenges the Medical Operations team faces. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.
