Receptionist / Site Administrator in Birmingham

Artifex Interior Systems is pleased to confirm the below opportunity within our business:

Main purpose of the job: Provide overall administrative & day-time security support to Elmdon 3 and provide administration support to the plant.

Main missions and results:

• First point of contact for anyone entering the site including management of visitor booking in system.
• Provide direct administration support to the HR, HSE and Plant Departments as required.
• Access and visibility of CCTV camera system as directed by the Plant Team and in line with the CCTV Policy and guidelines.
• Manage the ANPR database.
• Barrier control for entering the site.
• Ensuring site telephone list is up to date with new starters and leavers removed.
• Administration of the Company Car, ensuring signed in and out and used for business purposes only and that all drivers have provided valid licenses for review.
• Manage visitor meetings with refreshments if required.
• Raise purchase orders for the departments using TAP and book in orders.
• Audit Temporary Workforce invoices, validating hours, rates and any missing data/approvals.
• Maintain relevant budget trackers (stationery, uniform, shoes etc) each month.
• Order workwear, consumables, First aid, substance misuse equipment, stationery & toners for the plant, ensuring that levels are maintained avoiding shortages.
• Manage and control of access cards using the Timeware Attendance System.
• Maintain appearance of reception in line with 5S standards.
• Adherence to all Artifex HSE policies and procedures at all times.
• Manage and organize all plant Occupational Health bookings.
• Ensure all near miss and hazards are identified & managed through Artifex HSE policies.
• Suggest and support improvements to administrative processes and systems where opportunities are identified.
• Fire evacuation support as required.
• Laise with security company to ensure full cover across the site.
• Laise with facilities and other onsite support functions to support plant requirements.

Preferred Skills and Experience:

• Administration or business-related qualification preferred.
• Education to GCSE or equivalent to at least C / Grade 4-level English & Math's.
• Experience of working in a Reception area together with good administration skills is essential for this role.
• Computer literacy with Microsoft packages (Word, Excel, and Power Point etc.) is essential.
• “Can Do” attitude with the ability to problem solve.
• Friendly and approachable whilst maintaining a professional attitude.
• Excellent communication skills at all levels.
• Excellent organisation skills and the ability to work to deadlines.
• Good communicator with the ability to form and maintain good relationship internally and externally.
• Excellent attention to detail skills.
• Is resilient, assertive, optimistic and open to change.
• Assertive and self-motivated and able to work under pressure.
• Understanding of IATF16949/ISO9001 Quality standards is beneficial but not essential.

Note: this is not an exhaustive list. All employees are expected to show flexibility and continued self-development to meet the ever-changing needs of the business. All job descriptions / vacancy notices will be subject to continual development.

Artifex Interior Systems Limited is an equal opportunities employer committed to eliminating discrimination and fostering an inclusive culture for all. Our aim is that our employees will be truly representative of all sections of society, that they feel respected and able to perform at their best. We are committed to creating an environment in which individual differences and the contributions of all our colleagues is recognised.