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For Companies At a Glance
- Tasks: Support the Artistic Director and Production team with organisation and coordination.
- Company: Join Artichoke, a vibrant arts organisation in London.
- Benefits: Competitive salary, flexible work options, and a creative environment.
- Why this job: Be part of exciting projects and make a difference in the arts community.
- Qualifications: 2 years' experience in a similar role and strong organisational skills.
- Other info: Opportunity for career growth and a dynamic work atmosphere.
The predicted salary is between 24000 - 28000 £ per year.
Artichoke is seeking an Executive Assistant to join our Production team. This is a dual role providing executive assistance and coordination for the Artistic Director (60%) as well as the wider Production team (40%). It is a detail‑focussed position requiring excellent organisation, clear communication and the ability to manage a varied and busy list of tasks.
Contract Details
- Contract: Fixed‑term for one year (with the possibility of extension)
- Salary: £28,000 to £31,000 gross per year (dependent on experience)
- Hours of work: 35 hours per week, Monday to Friday, 10am‑6pm, with some variation according to the nature of the workload.
- Location: London, E1. Office‑based Monday to Thursday with an optional work‑from‑home day on Friday. Some travel around the UK required on occasion.
- Start date: Immediate start, depending on the notice period.
- Application deadline: 10am, Monday 2 March 2026.
- Interview dates: First‑round interviews to take place in person Wednesday 11 and Thursday 12 March. Second‑round interviews to take place in person Monday 16 or Thursday 19 March. Both rounds of interviews will be held at Artichoke's office in London (E1 6AB). Interview questions will be shared with candidates in advance.
A comprehensive job description can be found in the job pack on our website.
Job Responsibilities
- Artistic Director Administration: manage the Artistic Director's diary, including booking meetings, travel and accommodation; draw up itineraries and schedules for business trips and site visits; process the Artistic Director's expenses each month.
- Production Team Support: coordinate and attend internal production meetings, producing agendas and notes to circulate to attendees; ensure all contact details for suppliers, artists and contractors are logged on our internal CRM database; organise artist travel and accommodation for site visits and project delivery.
- Financial Support: manage delegated areas of budget, if directed; manage paperwork relating to production expenses and pass on to the Finance department for payment.
- Research and Reporting: manage and collate information and data relating to sustainability monitoring; undertake research to assist with the development of future projects as requested.
Person Specification
Essential
- 2 years' experience working in a similar role within an arts or creative organisation
- An understanding of the relationship between technical teams and artists
- A broad understanding of arts participation and work with communities
- A minimum of 1 year's experience managing diary and undertaking tasks for a CEO or senior staff member
- Excellent computer and database skills, especially Microsoft Office
- Efficient and concise note taker
- Dynamic and proactive approach to problem solving
- Ability to work on own initiative
- Ability to relate to a wide range of people
- Enthusiasm for working as a part of a team
- A keen eye for detail
- Ability to manage multiple work streams and prioritise accordingly with minimum supervision
- Excellent written and verbal communication skills
Desirable
- Knowledge of work in the public realm with particular reference to temporary installation
- Experience of working directly with production managers and technical teams
- Knowledge of the UK arts funding environment
- Working knowledge of Spektrix or other Customer Relationship Management database
- Skills in rendering and preparing visual maps and plans through AutoCAD or other software
- Proficiency in another language
How to Apply
Please apply by completing the application form on our website. If you have any questions about the role or the application process, or would like the application in an alternative format, please email us or call on 020 7650 7611.
Executive Assistant (Production) employer: Artichoke Trust
Contact Detail:
Artichoke Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Production)
✨Tip Number 1
Get to know the company inside out! Research Artichoke's projects and values so you can show genuine enthusiasm during your interview. This will help us see that you're not just another candidate, but someone who truly cares about what we do.
✨Tip Number 2
Practice makes perfect! Prepare for those interview questions by rehearsing your answers with a friend or in front of a mirror. We want to see your confidence shine through when discussing your experience and how it relates to the role.
✨Tip Number 3
Show off your organisational skills! Bring along a portfolio or examples of your previous work that demonstrate your ability to manage multiple tasks and keep everything running smoothly. This will give us a clear picture of how you can support our team.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows us you’re professional and genuinely interested in the position.
We think you need these skills to ace Executive Assistant (Production)
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your relevant experience and skills that match the job description. We want to see how you can bring your unique flair to the Executive Assistant role!
Show Off Your Organisation Skills: Since this role is all about detail and organisation, don’t shy away from showcasing your ability to manage multiple tasks. Use examples from your past roles to illustrate how you’ve kept things running smoothly.
Communicate Clearly: Your written communication skills are key for this position. Keep your application clear and concise, and make sure to proofread for any typos or errors. We love a well-presented application!
Apply Through Our Website: Remember to submit your application through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Artichoke Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with the tasks related to supporting the Artistic Director and the Production team. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation, prepare examples of how you've successfully managed multiple tasks in previous positions. Be ready to discuss specific tools or methods you use to stay organised, like calendar management or project tracking software.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as strong communication skills are essential for this role. You might want to rehearse common interview questions with a friend or in front of a mirror to build your confidence and ensure you convey your ideas effectively.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or specific projects. This not only shows your interest but also helps you assess if the company is the right fit for you.
