At a Glance
- Tasks: Manage contracts and paperwork, ensuring smooth operations and communication.
- Company: Join Artic Building Services Ltd, a leader in M&E and Facilities Management.
- Benefits: Gain valuable experience in a supportive environment with growth opportunities.
- Other info: Equal Opportunity Employer committed to diversity and inclusion.
- Why this job: Be a key player in a dynamic team, making a real impact on projects.
- Qualifications: Organised, confident, and proficient in Microsoft Office; experience in service environments is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public. In order to support this growth, the business requires a Contracts Administrator, to operate from our head office in Dartford, administrating recently awarded contracts. To this end the successful candidate will be pivotal in taking ownership for the daily administration of paperwork and processes associated to these contracts.
Skills Required:
- Organised
- Confident
- Pro-active
- Due diligent / Accurate
- Efficient in Microsoft Word, Excel and Outlook
- Good people skills and able to manage engineers
Job Duties:
- Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
- Preferably experience in using and understanding a CAFM system.
- Ability to Co-ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
- Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
- Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
- Ability to work under pressure to achieve required Client + Contract Service Level.
- Demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure that we remain compliant, and works can be invoiced in a fluid manner.
- Adaptable to a variety of works and contract demands.
- Have a logical and organised method to the 100% completion of all works.
- Able to prioritise and multi-task to a high level, whilst achieving strict deadlines.
- Able to liaise with Engineers and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
- IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
- Ability to work overtime if and when required.
- Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
- Be the focal point for ensuring PPM’s are raised with monthly hrs tracked and closed with applicable updates checked with the Contract Manager.
- Raise all quotes, as per costing sheet from Contract Manager.
Health and Safety:
As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.
Contract Administrator KCL in Dartford employer: Artic Building Services
Artic Building Services Ltd is an exceptional employer, offering a dynamic work environment in Dartford where employees can thrive in the M&E and Facilities Management sector. With a strong commitment to employee growth, we provide comprehensive training and development opportunities, fostering a culture of collaboration and support. Our focus on health and safety, alongside our dedication to diversity and inclusion, ensures that every team member feels valued and empowered to contribute to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator KCL in Dartford
✨Tip Number 1
Get your networking game on! Reach out to people in the M&E and Facilities Management sector. You never know who might have a lead on a Contracts Administrator role or can give you insider info about Artic Building Services.
✨Tip Number 2
Show off your skills! When you get the chance, highlight your experience with Microsoft Word, Excel, and Outlook. Make sure to mention any familiarity with CAFM systems, as it’s a big plus for this role.
✨Tip Number 3
Be proactive! If you see a job opening that fits, don’t just wait around. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows you’re serious about the opportunity!
✨Tip Number 4
Prepare for the interview by brushing up on your organisational skills. Be ready to discuss how you manage multiple tasks under pressure, as this is key for the Contracts Administrator position. Show them you can keep everything running smoothly!
We think you need these skills to ace Contract Administrator KCL in Dartford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract Administrator role. Highlight your organisational skills and any experience with Microsoft Word, Excel, and Outlook. We want to see how you can bring your unique skills to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Artic Building Services. Be sure to mention your proactive approach and any relevant experience in service and maintenance environments.
Show Off Your People Skills:In your application, don’t forget to showcase your people skills! Mention any experiences where you've successfully managed teams or communicated effectively with engineers and subcontractors. We love candidates who can build strong relationships!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at Artic Building Services
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the basics of contract administration. Familiarise yourself with common terms and processes related to contracts, especially in the M&E and Facilities Management sector. This will show that you're proactive and ready to take ownership of the role.
✨Show Off Your Organisational Skills
Since the job requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will demonstrate your ability to thrive under pressure.
✨Brush Up on Your IT Skills
As the role demands proficiency in Microsoft Word, Excel, and Outlook, it’s a good idea to practice creating reports and managing data in these applications. Bring along any relevant examples of your work, like reports or spreadsheets, to showcase your skills during the interview.
✨Communicate Effectively
Good people skills are essential for this position, so be prepared to discuss how you've effectively communicated with team members, engineers, or clients in the past. Think of specific instances where your communication helped resolve issues or improve project outcomes, as this will highlight your ability to manage relationships.
