Contract Admin - KCL in Dartford

Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties. We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.

Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue‑chip clients both commercial and public. In order to support this growth, the business requires a Contracts Administrator, to operate from our head office in Dartford, administrating recently awarded contracts.

The successful candidate will be pivotal in taking ownership for the daily administration of paperwork and processes associated with these contracts.

• Organised
• Confident
• Pro‑active
• Efficient in Microsoft Word, Excel and Outlook
• Good people skills and ability to manage engineers

• Preferably experience of working within a challenging Service & Maintenance related environment, however this is not essential.
• Preferably experience in using and understanding a CAFM system.
• Ability to Co‑ordinate, administrate and manage reactive and PPM works in line with strict Contract and Company performance measures.
• Adept in PPM related items ensuring Assets, Schedule, Scope of Works, Inclusions/Exclusion items are undertaken via our CAFM system.
• Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent and detailed feedback on works progress or queries.
• Ability to work under pressure to achieve required Client + Contract Service Level.
• Demonstrate excellent standards of due diligence when auditing all core company and client reports, to ensure compliance, and that works can be invoiced in a fluid manner.
• Adaptable to a variety of works and contract demands.
• Have a logical and organised method to the 100% completion of all works.
• Able to prioritise and multi‑task to a high level, whilst achieving strict deadlines.
• Able to liaise with Engineers and Sub Contractors and ensure standards of works are maintained and communication of progress and issues are escalated.
• IT literate in all Microsoft packages especially Word and Excel - in order to produce detailed Excel and Word reports.
• Ability to work overtime if and when required.
• Custodian of ensuring invoicing of all works are completed within Artic timeframes and fully transparent.
• Be the focal point for ensuring PPM’s are raised with monthly hours tracked and closed with applicable updates checked with the Contract Manager.
• Raise all quotes, as per costing sheet from Contract Manager.

As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.

• Sickness Scheme