Purchasing and Logistics admin in London

We are looking for a purchasing and logistics admin to join our clients wider logistics team, the role will offer further growth and development as the company expands

KEY RESPONSIBILITIES ?

Support the Logistics Manager with import, export, cross-trade and direct shipments where required. ?

Assist with arranging shipments by sea, air, road or rail, depending on business requirements. ?

Liaise with freight forwarders, agents and logistics providers to help coordinate collections, deliveries and shipment progress. ?

Support the movement of goods into the UK from European, Far East and other overseas suppliers. ?

Support export shipments from John King UK to international customers. ?

Assist with direct shipments from supplier to customer where applicable. ?

Help obtain transport prices and compare freight options to support cost-effective shipment decisions. ?

Track import, export and direct shipments and help maintain accurate shipping logs. ?

Liaise with warehouse staff to coordinate collection and delivery dates. ?

Support the preparation, checking and organisation of shipping documentation, including commercial invoices, packing lists, collection notes and other relevant documents. ?

Support customs clearance activity by liaising with brokers, agents and freight forwarders where required. ?

Assist with ex-works shipments where customers arrange their own transport and collect from John King premises. ?

Support communication with Sales and Accounts regarding shipment status, delivery information and invoicing requirements. ?

Support the Purchasing team with purchase order progression from placement through to final delivery. ?

Obtain, check and record supplier order confirmations, including delivery dates, quantities, part details and drawing revisions where applicable. ?

Chase UK and overseas suppliers to ensure orders are progressed in line with business requirements. ?

Monitor supplier order progress and highlight delays, changes or risks to the relevant internal teams. ?

Support the resolution of delivery issues and follow up on overdue or outstanding supplier orders. ?

Update Sage / MRP with accurate delivery dates, shipment progress, transport method and destination details where applicable. ?

Attend weekly production meetings where required, supporting Purchasing with order updates and supplier feedback. ?

Communicate closely with Production, Planning, Sales, Warehouse, Quality and Accounts to align priorities and manage delivery expectations. ?

Keep supplier order and shipment documentation organised for audit, reference and internal traceability. ?

Work to and promote company procedures, ISO 9001:2015 expectations and relevant health, safety and customs requirements. ?

Provide holiday cover and general support for the Logistics Manager and Purchasing team once the appropriate level of training has been completed. ?

Any other reasonable duties as required by the Head of Group Supply Chain & Quality. REQUIRED SKILLS & QUALIFICATIONS ?

Previous experience in administration, purchasing, logistics, order management or supply chain support would be beneficial, but full training will be provided where required. ?

Proficient in using a PC, including Excel, Word, Outlook and general business systems. ?

Good communication skills, including confidence when dealing with internal departments and external contacts. ?

Excellent organisation and attention to detail. ?

Ability to chase, follow up and close out actions in a timely manner. ?

Ability to maintain accurate records and update business systems correctly. ?

Good understanding of priorities, deadlines and the importance of clear communication. ?

Willingness to learn purchasing, logistics, import, export and general supply chain processes. ?

Teamwork, teamwork and teamwork. DESIRED SKILLS & QUALIFICATIONS ?

Experience in purchasing, expediting or supplier order management. ?

Experience in logistics, imports, exports or general freight coordination. ?

Experience dealing with UK and overseas suppliers. ?

Understanding of import and export processes, including Europe and the Far East. ?

Familiarity with freight forwarders, shipping documentation, incoterms or customs processes. ?

Experience using Sage or MRP systems. ?

Manufacturing / engineering experience.

Monday to Friday with an early finish every Friday Salary up to £33k DOE

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