Senior Logistics Co-Ordinator in Belfast

Report to the Head of Material Planning, Stores & Logistics.

Role Overview

Responsible for logistics to and from customers and suppliers, ensuring compliance and cost efficiency across global shipments. Works within Operations, coordinating vessel operations, manufacturing, procurement, quality, and facilities.

Key Responsibilities

• Provide guidance and support for global logistical goods movement.
• Request and action purchase orders for freight.
• Support invoice reconciliation to maintain positive supplier relationships.
• Ensure adherence to all import and export procedures and controls.
• Maintain established KPIs.
• Obtain relevant shipment details to complete document compliance.
• Recognise and react to the urgency of customer orders ensuring all turnaround times are met.
• Ensure accurate paperwork completion as per customers and country-specific requirements.
• Negotiate the most cost-effective shipment method.
• Process shipments to and from global customers and suppliers, compliantly and cost-efficiently.
• Control the company IPR register, maintain local records and assist monthly reviews.
• Audit import declarations to ensure compliance with HMRC procedures.
• Monitor production schedule and liaise with nominated ex-works carriers to ensure timely collections meeting agreed ODD schedules.
• Participate in additional tasks as required by line manager and organisational objectives.

Person Specification

• University degree or demonstrated experience in Logistics Management.
• 5-year demonstrated experience in Logistics Management.
• Demonstrated logistics management experience in the global sphere.
• Ability to interrogate MRP with particular focus on stock movement transactions.
• Experience in logistics compliance and quality management.
• Experience in transformational environments such as growth, startup or major production introductions.
• Results orientation with ability to delegate and organise team work to achieve SMART objectives.
• Strong analytical and problem-solving skills.
• Experience managing import and export operations, including end-to-end coordination of international shipments.
• Proven ability to arrange and oversee global transportation across multiple regions, ensuring timely and cost-effective delivery.
• Strong knowledge of international shipping regulations, trade compliance, and customs procedures, including documentation.
• Up-to-date understanding of international trade laws, duties, tariffs, and customs requirements across key markets.
• Ability to ensure compliance with all relevant international transport regulations, including air, sea, and road freight.
• Skill in resolving cross-border logistics issues and managing customs clearance processes efficiently.
• Experience with MS Office and other IT systems.
• Demonstrate a high level of computer literacy with use of various software packages and MRP/ERP systems.

Preferred

• Management/supervisory experience in a highly regulated engineering/manufacturing environment.
• Minimum one year of experience using MRP/ERP systems.
• Proven experience driving continuous improvement.
• Experience achieving driving cost and delivery improvement targets.

Skills Required

• Excellent relationship management, negotiation and problem-resolution skills.
• Appreciation of and ability to positively resolve issues arising from different cultures.
• Ability to relate well to others, build cooperative and collaborative working relationships internally and externally.
• Ability to coordinate with other departments and flag issues.
• Dedication to completing tasks in high quality and timely manner with ability to predict complex project timelines.
• Results oriented with ability to plan and deliver against project deadlines.
• Good IT skills: spreadsheets, presentation software, email communication.
• Full understanding of standard operating procedures and work instructions for the role.
• Compliance with health and safety policies at all times.
• Integrity in respect of confidential matters.

Benefits

• Private medical insurance.
• Health cashback plan.
• Group income protection.
• Stakeholder pension.
• Sponsored Translink annual travel card loan scheme.
• Cycle to Work scheme.
• Electric Vehicle scheme.
• Life insurance (3 × salary).
• Employer assistance programme.
• 22 days holiday plus 13 public / bank / closure holidays (pro-rata).
• Accumulate up to 5 service-related holidays over first five years.
• Regular social events (staff and family).

Equal Opportunities

Artemis Technologies is an equal opportunities employer and is committed to promoting diversity and equality of opportunity. We do not discriminate on grounds of race, gender, sexual orientation, gender re-assignment, disability, age, class, religion or belief, community background or passport held. We welcome and encourage job applications from a fully diverse range of candidates.

Privacy

We are committed to protecting the privacy and security of your personal information as per the terms of our Privacy Policy, available on request from Artemis Technologies Ltd.