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- Tasks: Manage customer orders, stock levels, and supplier coordination to ensure smooth operations.
- Company: A growing wholesale supplier in Northern Ireland with a friendly team atmosphere.
- Benefits: Competitive salary, hands-on experience, and opportunities for career growth.
- Why this job: Join a dynamic team and make a real impact on customer satisfaction and operational efficiency.
- Qualifications: Experience in admin or operations, strong Excel skills, and attention to detail.
- Other info: Great chance to gain valuable operational experience in a supportive environment.
The predicted salary is between 26000 - 30000 £ per year.
A growing wholesale supplier in Northern Ireland is seeking a highly organised Operations and Order Processing Administrator to join their warm and welcoming team. This hands-on role is key to ensuring customer orders, stock management and supplier coordination run smoothly, supporting the company’s operational efficiency and excellent customer service.
You will be responsible for:
- Processing customer orders accurately and promptly, managing amendments, credits, backorders and dispatch coordination.
- Raising purchase orders, monitoring stock levels, tracking supplier lead times and maintaining accurate product and supplier data.
- Assisting with invoice matching and reconciliations to support finance processes.
- Maintaining systems data, producing routine Excel reports and supporting process improvements as the business scales.
- Flagging discrepancies or anomalies promptly.
- Liaising with internal teams to resolve order queries and delivery issues.
- Maintaining accurate order status and documentation.
- Supporting stock control activities, including reconciliations and adjustments.
Experience required:
- Experience in an administrative/operational role involving orders, stock or operations.
- Strong Excel skills and comfort working with data beyond basic entry.
- Excellent attention to detail, accuracy and ability to follow structured systems.
- Confident communicator able to liaise with suppliers and internal teams.
- Methodical, reliable and consistent in delivery.
- Solution orientated approach with the ability to work independently while supporting wider operations.
Desirable:
- Experience with an ERP system.
- Exposure to supply chain, purchasing or stock control.
- Basic bookkeeping or finance administration.
- Experience in manufacturing, distribution or FMCG environments.
This is an excellent chance to join a growing wholesale business, gain hands-on operational experience and play a vital role in keeping orders flowing and customers satisfied.
Get in contact with Kelsey at Artemis Human Capital for further information.
Operations and Order Processing Administrator employer: Artemis Search & Selection Limited
Contact Detail:
Artemis Search & Selection Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Order Processing Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and think about how your skills can help them improve efficiency. Show them you’re not just another candidate, but someone who genuinely cares about their success.
✨Tip Number 3
Practice your communication skills! As an Operations and Order Processing Administrator, you'll need to liaise with suppliers and internal teams. Role-play common scenarios with a friend to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations and Order Processing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative and operational roles, especially those involving orders and stock management. We want to see how your skills align with the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Operations and Order Processing Administrator role. Share specific examples of how you've successfully managed orders or improved processes in previous jobs.
Show Off Your Excel Skills: Since strong Excel skills are a must-have for this role, make sure to mention any advanced functions or data management techniques you’re comfortable with. If you’ve created reports or managed data in previous positions, let us know!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Artemis Search & Selection Limited
✨Know Your Numbers
Since the role involves a lot of data management, brush up on your Excel skills. Be ready to discuss how you've used Excel in past roles, whether it's for tracking orders or managing stock levels. Maybe even prepare a few examples of reports you've created!
✨Showcase Your Organisational Skills
This position is all about keeping things running smoothly. Think of specific instances where your organisational skills made a difference. Whether it was managing multiple orders or coordinating with suppliers, have those stories ready to share.
✨Communicate Clearly
As a confident communicator, you'll need to liaise with various teams and suppliers. Practice articulating your thoughts clearly and concisely. You might even want to role-play some common scenarios you could face in the job, like resolving an order query.
✨Be Solution-Oriented
Employers love candidates who can think on their feet. Prepare to discuss challenges you've faced in previous roles and how you resolved them. Highlight your ability to work independently while still supporting the wider team, as this will show you're a proactive problem-solver.
