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- Tasks: Support HR operations with payroll, recruitment, and system management.
- Company: Join a dynamic team in a professional services environment.
- Benefits: Gain valuable experience and develop your HR skills.
- Why this job: Make a real impact in HR while learning and growing your career.
- Qualifications: Basic HR knowledge and experience with IT systems preferred.
- Other info: Exciting opportunities for career advancement and personal development.
The predicted salary is between 30000 - 42000 £ per year.
Our client is looking for a HR Systems Administrator to provide thorough, accurate and timely administration support to the Human Resources function. Maximising quality and proficiency in the processes, procedures and data requirements to ensure a smooth operation of the HR function.
Key Responsibilities
- Payroll
- Input of monthly changes; allowances, deductions, one-off adjustments, new joiners, pension, family leave, bank details, overtime, sickness, leavers, addresses, positions, salaries, tax codes and student loans
- Liaise with Head of HR/Finance/Frontier regarding any queries
- Peer checking of HR and Payroll Administrator’s input
- HR System
- Update and maintain SelectHR with new joiner, changes and leaver information
- Run monthly and adhoc reports
- Update processes and system functions to gain further efficiencies
- Flexible Benefits and Pension
- Set up new joiners and open initial flex window
- Open windows for employees with qualifying lifestyle events
- Change status of employees to ‘Leaver’ on day of resignation
- Change status of employees leavers to ‘Archive’ after 25th of last working month
- Contribute to the annual flexible benefit window project
- Recruitment
- Collate and log CV’s
- Arrange Interviews
- Provide agencies with interview feedback
- Prepare offer letters and contracts (plus accompanying documents)
- Process Credit and Criminal checks
- Request references
- Confirm start dates
- New joiner checklist
- Maternity/Paternity/Adoption/Shared Parental Leave
- Write to employees to confirm their details when going on a period of family leave
- Write to employees to confirm their details when returning from a period of family leave
- Prepare the appropriate documentation for payroll
- Staff changes
- Issue letters and ensure appropriate changes are made through the HR, payroll and flexible benefit system based on information provided by managers and the Head of HR
- Absence
- Extract monthly sickness records from SelectHR
- Input sickness into payroll
- Run monthly Bradford factor report and provide results to Head of HR
- Leaver Procedure
- Full leaver checklist
- HR Inbox and post
- Post to be opened at start of each day and distributed accordingly
- HR inbox to be monitored 2 – 3 times a day and colour coded so actioned appropriately by the HR team
- Scanning and filing
- Scanning to be kept up to date
- Files to be moved to SelectHR at least once a week
- Business continuity
- Complete monthly process to update NoK details
- To support the Head of HR with annual and adhoc HR projects
- Minute taking at absence, disciplinary and any other required meetings
- Adhoc duties as required by the Head of HR
Requirements
- Knowledge: Knowledge of basic HR policy (desirable but not essential)
- Experience: Working within a busy Department with exposure to multiple IT systems and Excel (payroll and/or employee benefit experience is desirable). Preferably, but not essentially experience with the Financial Services industry or another professional services environment
- Qualifications: Maths and English A-C/9-4 (GSCE or equivalent) & Degree
HR Systems Administrator - Farnborough employer: Artemis Recruitment Consultants
Contact Detail:
Artemis Recruitment Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Systems Administrator - Farnborough
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show them you're not just a fit for the role, but for the team too!
✨Tip Number 3
Practice common interview questions with a mate. The more comfortable you are, the better you'll come across. Confidence is key, so let’s nail it together!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces!
We think you need these skills to ace HR Systems Administrator - Farnborough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Systems Administrator role. Highlight relevant experience, especially with payroll and HR systems, and don’t forget to mention any specific software you’ve used that aligns with our needs.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your understanding of HR processes and how you can contribute to making our operations smoother.
Showcase Your Attention to Detail: In this role, accuracy is key. Use your application to demonstrate your attention to detail. Maybe include examples of how you've successfully managed data or handled sensitive information in the past.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Artemis Recruitment Consultants
✨Know Your HR Systems
Familiarise yourself with HR systems like SelectHR, as well as payroll processes. Be ready to discuss how you've used similar systems in the past and any improvements you’ve made to processes.
✨Prepare for Common Questions
Anticipate questions related to payroll administration, data management, and HR policies. Think of specific examples from your experience that demonstrate your skills and knowledge in these areas.
✨Showcase Your Attention to Detail
As an HR Systems Administrator, accuracy is key. Prepare to discuss how you ensure precision in your work, especially when handling sensitive information like payroll and employee records.
✨Ask Insightful Questions
Prepare thoughtful questions about the HR function and the team dynamics. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.
