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For Companies At a Glance
- Tasks: Manage customer orders, stock levels, and supplier coordination to ensure smooth operations.
- Company: A growing wholesale supplier in Northern Ireland with a friendly team atmosphere.
- Benefits: Competitive salary, hands-on experience, and opportunities for career growth.
- Why this job: Join a dynamic team and play a key role in customer satisfaction and operational efficiency.
- Qualifications: Experience in admin or operations, strong Excel skills, and attention to detail.
- Other info: Perfect for those looking to gain valuable experience in a supportive environment.
The predicted salary is between 30000 - 35000 £ per year.
A growing wholesale supplier in Northern Ireland is seeking a highly organised Operations and Order Processing Administrator to join their warm and welcoming team. This hands-on role is key to ensuring customer orders, stock management and supplier coordination run smoothly, supporting the company’s operational efficiency and excellent customer service.
You will be responsible for:
- Processing customer orders accurately and promptly, managing amendments, credits, backorders and dispatch coordination.
- Raising purchase orders, monitoring stock levels, tracking supplier lead times and maintaining accurate product and supplier data.
- Assisting with invoice matching and reconciliations to support finance processes.
- Maintaining systems data, producing routine Excel reports and supporting process improvements as the business scales.
- Flag discrepancies or anomalies promptly.
- Liaise with internal teams to resolve order queries and delivery issues.
- Maintain accurate order status and documentation.
- Support stock control activities, including reconciliations and adjustments.
Experience required:
- Experience in an administrative/operational role involving orders, stock or operations.
- Strong Excel skills and comfort working with data beyond basic entry.
- Excellent attention to detail, accuracy and ability to follow structured systems.
- Confident communicator able to liaise with suppliers and internal teams.
- Methodical, reliable and consistent in delivery.
- Solution orientated approach with the ability to work independently while supporting wider operations.
- Experience with an ERP system.
- Exposure to supply chain, purchasing or stock control.
- Basic bookkeeping or finance administration.
- Experience in manufacturing, distribution or FMCG environments.
This is an excellent chance to join a growing wholesale business, gain hands-on operational experience and play a vital role in keeping orders flowing and customers satisfied.
Operations and Order Processing Administrator employer: Artemis Human Capital
Contact Detail:
Artemis Human Capital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Order Processing Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their operations and think about how your skills can help them improve efficiency. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! Being able to clearly articulate your experience and how it relates to the role is key. Try mock interviews with friends or use online resources to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations and Order Processing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations and Order Processing Administrator role. Highlight your relevant experience in administration, stock management, and any specific skills like Excel that match what we're looking for.
Showcase Your Attention to Detail: In your application, emphasise your attention to detail and accuracy. We want to see examples of how you've maintained structured systems or resolved discrepancies in previous roles.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you're a great fit for our team and how you can contribute to our operational efficiency.
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Artemis Human Capital
✨Know Your Numbers
Since this role involves a lot of data management, brush up on your Excel skills before the interview. Be ready to discuss how you've used Excel in past roles, whether it's for tracking orders or managing stock levels. Showing that you're comfortable with data will impress them!
✨Demonstrate Your Organisational Skills
This position requires a high level of organisation. Prepare examples from your previous experience where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accuracy under pressure.
✨Communicate Clearly
As a confident communicator, you'll need to liaise with suppliers and internal teams. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you resolved order queries or delivery issues effectively.
✨Show Your Problem-Solving Skills
This role is all about finding solutions. Think of instances where you faced challenges in your previous jobs and how you overcame them. Be ready to share these stories during the interview to demonstrate your solution-oriented approach.
