Office Manager (Contract) TLNT1_NI in Belfast

We are currently recruiting on behalf of an established and highly regarded professional services business for an experienced Office Manager to join their team on a 14-month contract. This is an excellent opportunity for a highly organised, proactive and professional individual who enjoys taking ownership of the day-to-day running of an office and ensuring that everything operates efficiently and to a high standard.

The successful candidate will take responsibility for the overall coordination and smooth running of the office, while providing high-level administrative support to senior management and the wider team. This is a varied role that would suit someone who is confident working independently, enjoys a position of responsibility and is comfortable managing multiple priorities.

Key responsibilities

• Take ownership of the day-to-day management and smooth running of the office.
• Provide high-level administrative support to senior management and the wider team.
• Act as a key point of contact for clients, visitors, suppliers and internal stakeholders.
• Manage incoming calls, emails and correspondence in a professional and timely manner.
• Coordinate diaries, meetings, appointments and room bookings.
• Organise meeting rooms, agendas, documentation and supporting materials.
• Prepare, produce and format reports, letters and other business documents.
• Maintain accurate electronic and paper-based records and filing systems.
• Manage office supplies, equipment, facilities and relationships with external suppliers.
• Liaise with building management, contractors and service providers as required.
• Assist with invoicing, purchase orders, expenses and general financial administration.
• Support client onboarding and ensure client information and documentation is maintained accurately.
• Coordinate internal meetings, events and wider business activities.
• Help ensure company policies, procedures and administrative processes are followed effectively.
• Identify opportunities to improve office processes and introduce greater efficiency.
• Ensure the office environment remains professional, organised, welcoming and well presented.
• Provide general support across the business as required.

About you

• Office Manager or Senior Administrator who is confident taking ownership of a varied workload and managing the day-to-day requirements of a busy professional environment.
• Excellent attention to detail and a high level of accuracy.
• Strong written and verbal communication skills.
• A professional, approachable and confident manner.
• Experience dealing with senior stakeholders, clients and external suppliers.
• The ability to work independently and manage competing priorities.
• Excellent Microsoft Office skills, particularly Word, Excel and Outlook.
• A proactive approach to problem-solving and process improvement.
• Previous experience within a professional services environment would be advantageous but is not essential.

The business is open to both full-time and part-time applications and will consider candidates looking for flexibility around their working hours. To find out more about this opportunity or to arrange a confidential conversation, please get in touch.