TRAVELLING PERSONAL ASSISTANT, FULL-TIME - Los Angeles, USA

TRAVELLING PERSONAL ASSISTANT, FULL-TIME – Los Angeles, USA

Location:Los Angeles

Region:USA

Country:United States of America

State:California

Job Description:We are looking for a Senior Personal Assistant for a UHNW family. The ideal candidate has experience managing the busy lifestyle of a UHNWI and their children.

This fast-paced role requires a high level of commitment, suitable for someone who can manage upwards and handle all aspects of life with minimal direction. The ideal candidate will act like a lifestyle manager, planning 30 days in advance and understanding the intricate details of each day as they unfold. Experience with high-net-worth individuals (HNWIS) and families is essential, especially having worked for a woman with children and a busy private life to organise.

Position Requirements:

– Senior role
– Minimum of 5 years of experience as a personal assistant for an ultra-high-net-worth (UHNW) or VIP family
– Experience coordinating with the Head of Management (HM), Head of Security, junior PA, and Senior Butler
– Reporting directly to the HM and the principals

Travel Requirements:

– Willingness to travel with the family and plan trips to organise hotels and holidays, as well as extended stays at other homes worldwide (e.g., 3-4 weeks in London)
– Availability to work weekends, remain on-call, and work from home after hours as needed
– Standard workweek: 50 hours from Monday to Friday, with overtime paid for after hours and on weekends

Day-to-Day Responsibilities May Include:

– Managing the family’s schedules
– Handling a high volume of online orders
– Coordinating health and beauty appointments for family members
– Managing purchases, invoices, and expenses
– Assisting with complex travel arrangements, including staff travel, jets, yachts, etc.
– Overseeing children’s school and extracurricular activities
– Event management and coordination
– Booking restaurants and leisure activities
– Researching the latest trends (fashion, toys, etc.)
– Managing household inventories
– Maintaining contact lists

Specific Areas of Focus:

1. Lifestyle Management
– Professionally represent the family in correspondence, coordination, research, and planning
– Work closely with the family to understand and anticipate their needs
– Build relationships with vendors, frequented establishments, and family associates
– Maintain detailed calendars with notes on appointments, contact information, and directions
– Plan and execute small and large events (infrequently)
– Shop on behalf of the family, coordinate with stylists, manage returns, and assist in selling clothes through second-hand websites

2. Travel/Logistics:
– Plan complex travel arrangements and organise staff availability
– Oversee packing, prepare packing lists, and adapt to frequent changes
– Work with the local concierge to suggest and plan activities for the family during travel
– Maintain household inventory lists

3. Organisation:
– Ship items globally as needed
– Sell unwanted or unnecessary items
– Develop and maintain household inventories and stock levels

4. Financial Management:
– Keep meticulous records of all spending to provide to management and family accountants
– Conduct significant online shopping, ensuring the delivery, presentation, and return of all items

5. Record Keeping:
– Collaborate with the family’s doctors, schools, and service providers to maintain accurate records of medical, educational, and personal information
– Work with the family’s stylists to track clothing, jewellery, and art inventory when necessary

Employment Details:

– Status: Employed as a W-2
– Salary Range: $150,000 – $165,000 USD
– Benefits:
– 2 weeks of Paid Time Off (PTO)
– 6 days of Sick/Personal Time Off
– 401(k) Plan with single participation
– Discretionary Bonus
– Overtime is paid hourly after 50 hours
– Private health insurance is fully covered for the candidate
– Per diem of $50 for overnight travel, with travel and hotel or Airbnb expenses paid

This position calls for a highly organised and proactive individual who excels at managing complex tasks and developing strong relationships with family members and service providers.

Requirements:Day-to-day responsibilities will include, but not be limited to:

– Managing the family’s schedules
– Extremely high volume of online ordering
– Managing health and beauty appointments for family
– Managing purchases, invoices and expenses
– Assisting with extensive & complex travel – experience with advance staff travel, jets, yachts etc
– Managing children’s school activities and after school activities
– Events management & coordination
– Restaurant & leisure bookings
– Research into latest trends (fashion, toys, etc)
– Managing inventories
– Maintaining contact lists

Working Hours:50h x week – flexible hours + extra

Salary Offered:up to $150,000/165,000 per year DOE + bonus and benefits

Accommodation:NO

Start Date:ASAP

#J-18808-Ljbffr