ROTA PERSONAL ASSISTANT / EXECUTIVE ASSISTANT
UHNW Private Family | up to £100,000 gross per annum
Our client, a UHNW family, is seeking a top-calibre Personal Assistant/Executive Assistant to join their household team and take full ownership of family travel, logistics, shopping and bookings, working alongside an existing PA/EA.
The office operates seven days a week. The two PAs/EAs work five days per week on a shared rota, with alternating weekends and two consecutive days off each week. This is an office-based role.
The role requires strong coordination skills and the ability to train family members and household staff on processes to maximise efficiency. Candidates must be comfortable combining complex travel arrangements with practical, day-to-day tasks.
Responsibilities:
- Coordinating all family travel arrangements, including flights, private jets, transfers and itineraries, with direct responsibility for booking and managing commercial travel
- Managing complex, fast-moving logistics across multiple locations and time zones
- Organising accompanying staff travel, advance arrangements, luggage and changes to staff travel dates
- Handling personal shopping requests and errands on behalf of the family
- Collecting and unpacking deliveries, photographing purchases for the principal, allocating items and coordinating resale
- Booking restaurants, events, appointments and other reservations
- Liaising with household staff, suppliers and external contacts to ensure smooth day-to-day running
- Training family members and staff on internal processes and systems to improve efficiency
- Managing diaries and schedules, anticipating needs ahead of time
- Providing weekend cover on a rotating basis alongside the existing PA/EA, with clear handovers and shared records
- Maintaining confidentiality and discretion at all times
Requirements:
- Proven experience as a PA/EA within a private household, family office or UHNW setting
- Strong hands-on experience booking commercial travel directly and coordinating staff travel logistics
- Strong organisational skills with the ability to manage multiple moving parts simultaneously
- Proven experience working collaboratively within a team
- Comfortable working a five-day rota with alternating weekend cover
- Excellent communication skills, with the confidence to train and guide others on process
- A practical approach and willingness to undertake everyday tasks alongside senior PA responsibilities
- Equestrian experience would be a big bonus
- Highly discreet, proactive and solutions-focused
- Flexible and calm under pressure, with the ability to adapt to last-minute changes
- Able to commit to the position without retaining other private-client roles
- Right to work in the UK
Details:
- Working Hours: Five days per week, office-based, with alternating weekends and two consecutive days off. Exact daily hours to be agreed, flexibility for urgent out-of-hours requests required
- Salary Offered: up to £100,000 gross per annum
- Holiday: 25 days' paid annual leave plus bank holidays
- Additional benefits and potential discretionary rewards to be discussed
- Start Date: ASAP
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Rota Personal/Executive Assistant employer: Artemide Recruitment
Join a dynamic and supportive environment in Cairo, where your role as a Personal Assistant will be met with competitive benefits including full private health insurance, generous paid leave, and performance-based bonuses. The company fosters a culture of flexibility and growth, ensuring that you have the resources and support needed for both personal and professional development, all while enjoying the vibrant lifestyle that Cairo has to offer.
