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- Tasks: Support a dynamic family with personal and project-based responsibilities in a fast-paced environment.
- Company: Join a creative, entrepreneurial family seeking a proactive Personal Assistant.
- Benefits: Enjoy a competitive salary, flexible working hours, and a hybrid work-life balance.
- Why this job: Be part of exciting projects and manage diverse tasks while working remotely.
- Qualifications: Must be Spanish-speaking, highly organised, and experienced in household management.
- Other info: Opportunity to work across locations including London, Surrey, and Ibiza.
The predicted salary is between 65000 - 65000 £ per year.
A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities.
This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same.
The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
- Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
- Travel planning and logistics (UK and international), ensuring seamless itineraries
- End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
- Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
- Managing budgets and tracking payments across household and project spend
- Supporting with polo-related logistics and ensuring readiness for events and matches
- Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
- Liaising with the international properties team/House Managers as needed
- Sourcing items, researching suppliers, and assisting with creative projects
- Managing school-related admin and payments for two children (aged 10 and 12)
- Ad hoc personal support for extended family when required
Requirements:
- Spanish-speaking is a must
- Mostly remote working, with in-person meetings when needed
- Holidays to be taken outside of school holiday periods
- Highly organised, detail-oriented, and naturally proactive
- A strong problem-solver who is practical and hands-on
- Experienced in HNW private household or family office environments
- Confident in managing multiple projects simultaneously
- Excellent communication skills, able to liaise with a wide range of stakeholders
- Flexible, adaptable, and willing to go the extra mile
- Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9am – 6pm (flexibility required)
Salary Offered: £65,000 gross per annum
Accommodation: No
Start Date: ASAP
Personal Assistant - Remote employer: Artemide Recruitment
Contact Detail:
Artemide Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Remote
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Nail that interview prep! Research the family and their lifestyle, and think about how your skills can make their lives easier. Be ready to showcase your organisational prowess and problem-solving skills.
✨Tip Number 3
Show off your Spanish skills! If you’re fluent, make sure to highlight this in conversations. It’s a key requirement for the role, and it’ll set you apart from other candidates.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your enthusiasm for the role. Plus, we love seeing applications come through our platform!
We think you need these skills to ace Personal Assistant - Remote
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to manage multiple tasks and projects. We want to see how you can juggle responsibilities like a pro, so share specific examples of your organisational prowess!
Be Proactive in Your Approach: We love candidates who take initiative! In your written application, mention times when you've gone above and beyond to solve problems or streamline processes. Show us that you're not just reactive but proactive!
Tailor Your Application: Make sure your application speaks directly to the role. Use keywords from the job description and relate your experiences to the responsibilities listed. This shows us you’ve done your homework and are genuinely interested!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Artemide Recruitment
✨Show Off Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Think about specific situations where your organisational skills made a difference.
✨Brush Up on Your Spanish
Since Spanish-speaking is a must for this role, make sure you're comfortable conversing in Spanish. Practise common phrases and scenarios you might encounter in the job, especially those related to household management and logistics.
✨Demonstrate Your Proactivity
This role requires someone who is proactive and can anticipate needs. Be ready to discuss times when you took initiative without being asked. Highlight your problem-solving skills and how you’ve tackled challenges head-on.
✨Familiarise Yourself with the Family's Lifestyle
Research the family’s interests and lifestyle, especially their involvement in polo and any other activities mentioned. Showing that you understand their world will demonstrate your commitment and help you stand out as a candidate.