At a Glance
- Tasks: Manage household operations and assist a busy family in NYC and Southampton.
- Company: Dynamic family seeking a proactive Personal Assistant for their homes.
- Benefits: Competitive salary, flexible hours, and a chance to work in a vibrant environment.
- Other info: Long-term commitment with opportunities for personal growth.
- Why this job: Join a lively family and make a real difference in their daily lives.
- Qualifications: Experience as a Personal Assistant and strong multitasking skills required.
A busy family residing on the Upper East Side, New York City with a second home in Southampton, NY (primarily used in the summer months), is seeking a highly organised and dedicated Personal Assistant. The ideal candidate will be responsible for overseeing household operations across both properties, managing staff, and handling a wide range of personal assistant duties to ensure seamless day-to-day functioning. This is a hands-on, high-energy role requiring proactivity, strong multitasking abilities, discretion, and the ability to thrive in a dynamic environment.
Household Management
- Oversee day-to-day operations of both the Upper East Side residence and the Southampton home
- Manage household staff, including housekeepers, nannies, and outside vendors
- Create and maintain staff schedules, ensuring proper coverage at all times
- Liaise with service providers, contractors, and vendors for maintenance and repairs
- Ensure all household supplies are well-stocked, including groceries, cleaning supplies, and toiletries
Personal Assistant
- Manage household budgets and track expenses; assist with home-related bill payments, staff payroll, and other financial matters
- Handle correspondence and phone calls, including sorting mail and responding to inquiries
- Maintain the household email account on a daily basis
- Organise and maintain family records, files, and documents (including photos)
- Coordinate family schedules; liaise with administrative assistants for both working parents, organise school activities, and occasionally assist with family travel arrangements
- Handle personal errands such as shopping, gift purchasing, and returns
- Help coordinate events, including social gatherings, dinners, and children’s birthday parties
- Maintain household inventories and manage reordering processes
Requirements
- US passport or Green Card
- Significant experience as a Personal Assistant, House Manager, or equivalent role in a private household
- Strong problem-solving skills with the ability to manage multiple priorities and remain calm under pressure
- Proficiency with technology, including scheduling software, email, and household management apps
- Trustworthy, discreet, and respectful of family privacy; NDA to be signed accordingly
- Flexibility to travel between the Upper East Side and Southampton homes and adapt to occasional schedule changes
- Familiarity with managing household staff and vendors
- Valid driver’s licence and ability to commute between locations
- Basic knowledge of smart home systems and technologies
- High-energy and proactive attitude
- Strong verbal and written communication skills
- Long-term commitment required
Working Hours
- Monday–Friday, 9:00 AM–5:00 PM or 10:00 AM–6:00 PM (in-person). On-call availability required for evenings and weekends as needed.
- Flexibility to travel to the Southampton home during summer months.
Salary and Benefits
- Competitive salary commensurate with experience | Benefits package/reimbursement; PTO
- Accommodation N/A
- Start Date ASAP
PERSONAL ASSISTANT, LIVE OUT, FULL-TIME - New York City, USA employer: Artemide Recruitment
Join a dynamic and supportive family environment in the heart of New York City, where your role as a Personal Assistant will be both rewarding and impactful. With a focus on employee growth and a culture that values discretion and proactivity, you will enjoy competitive compensation and the opportunity to manage diverse household operations across two beautiful properties. This position offers a unique chance to thrive in a fast-paced setting while contributing to the seamless functioning of a busy family life.
