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- Tasks: Support a dynamic family with personal and project-based responsibilities in a fast-paced environment.
- Company: Join a creative, entrepreneurial family with a unique lifestyle.
- Benefits: Enjoy a competitive salary, hybrid working, and a well-balanced life.
- Why this job: Experience diverse tasks and make a real impact in a vibrant household.
- Qualifications: Must be Spanish-speaking, highly organised, and proactive with excellent communication skills.
- Other info: Flexible hours and opportunities for personal growth in a dynamic setting.
The predicted salary is between 65000 - 65000 £ per year.
A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
- Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
- Travel planning and logistics (UK and international), ensuring seamless itineraries
- End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
- Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
- Managing budgets and tracking payments across household and project spend
- Supporting with polo-related logistics and ensuring readiness for events and matches
- Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
- Liaising with the international properties team/House Managers as needed
- Sourcing items, researching suppliers, and assisting with creative projects
- Managing school-related admin and payments for two children (aged 10 and 12)
- Ad hoc personal support for extended family when required
Requirements:
- Spanish-speaking is a must
- Mostly remote working, with in-person meetings when needed
- Holidays to be taken outside of school holiday periods
- Highly organised, detail-oriented, and naturally proactive
- A strong problem-solver who is practical and hands-on
- Experienced in HNW private household or family office environments
- Confident in managing multiple projects simultaneously
- Excellent communication skills, able to liaise with a wide range of stakeholders
- Flexible, adaptable, and willing to go the extra mile
- Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required)
Salary Offered: £65,000 gross per annum
Start Date: ASAP
Personal Assistant in London employer: Artemide Recruitment
Contact Detail:
Artemide Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues who might know someone in the industry. A personal recommendation can go a long way in landing that Personal Assistant role.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your organisational prowess and project management experience. This will help you stand out during interviews and showcase your proactive nature.
✨Tip Number 3
Be ready for anything! Since this role involves managing multiple projects, practice answering situational questions. Think about how you'd handle unexpected changes or challenges, and be prepared to share examples.
✨Tip Number 4
Apply through our website! We love seeing candidates who are genuinely interested in working with us. Make sure to tailor your application to highlight your Spanish-speaking skills and experience in high-net-worth environments.
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage your time and tasks effectively, especially in a fast-paced environment like this one!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to reflect the specific skills and experiences that match the job description. We love seeing candidates who take the time to connect their background with our needs.
Be Proactive in Your Approach: Show us your proactive side! In your cover letter, mention instances where you've taken initiative in past roles. This is key for a role that requires juggling multiple projects and responsibilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at Artemide Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around diary management, travel logistics, and project coordination. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires a highly organised individual, prepare examples of how you've successfully managed multiple projects or tasks in the past. Bring up specific instances where your proactive approach made a difference, whether it was coordinating events or managing household logistics.
✨Brush Up on Your Spanish
As a Spanish-speaking candidate, be ready to showcase your language skills during the interview. Practice common phrases or scenarios that might come up in the role, especially those related to household management or liaising with suppliers. This will show your confidence and readiness to communicate effectively.
✨Demonstrate Flexibility and Discretion
This position requires someone who is adaptable and discreet. Think of examples from your previous roles where you had to adjust quickly to changing circumstances or handle sensitive information. Highlighting these traits will reassure them that you can handle the dynamic nature of the job.