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- Tasks: Support a dynamic family with personal and project-based responsibilities in a fast-paced environment.
- Company: Join a creative, entrepreneurial family with a unique lifestyle.
- Benefits: Enjoy a competitive salary, hybrid work model, and a well-balanced life.
- Why this job: Experience diverse tasks and make a real impact in a vibrant household.
- Qualifications: Must be Spanish-speaking, highly organised, and proactive with excellent communication skills.
- Other info: Flexible working hours and opportunities for personal growth in a dynamic setting.
The predicted salary is between 65000 - 65000 £ per year.
A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
- Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
- Travel planning and logistics (UK and international), ensuring seamless itineraries
- End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
- Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
- Managing budgets and tracking payments across household and project spend
- Supporting with polo-related logistics and ensuring readiness for events and matches
- Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
- Liaising with the international properties team/House Managers as needed
- Sourcing items, researching suppliers, and assisting with creative projects
- Managing school-related admin and payments for two children (aged 10 and 12)
- Ad hoc personal support for extended family when required
Requirements:
- Spanish-speaking is a must
- Mostly remote working, with in-person meetings when needed
- Holidays to be taken outside of school holiday periods
- Highly organised, detail-oriented, and naturally proactive
- A strong problem-solver who is practical and hands-on
- Experienced in HNW private household or family office environments
- Confident in managing multiple projects simultaneously
- Excellent communication skills, able to liaise with a wide range of stakeholders
- Flexible, adaptable, and willing to go the extra mile
- Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required)
Salary Offered: £65,000 gross per annum
Start Date: ASAP
Personal Assistant in City of London employer: Artemide Recruitment
Contact Detail:
Artemide Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues who might know someone in the UHNW space. Personal connections can often lead to opportunities that aren’t advertised.
✨Tip Number 2
Prepare for interviews by researching the family or individual you’ll be assisting. Understand their lifestyle and preferences so you can demonstrate how you’ll fit into their world seamlessly.
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed multiple projects or logistics in the past. This will prove you’re the proactive problem-solver they need!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Personal Assistant in City of London
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage your time and tasks effectively, especially in a fast-paced environment like this one!
Tailor Your Application: Don’t just send a generic CV! Tailor your application to reflect the specific skills and experiences that match the job description. We love seeing candidates who take the time to connect their background with our needs.
Be Proactive in Your Approach: Show us your proactive side! In your cover letter, mention instances where you took initiative in previous roles. We’re looking for someone who can jump in and tackle challenges head-on.
Apply Through Our Website: Make it easy for us to find your application by applying directly through our website. It streamlines the process and ensures we get all your details in one place!
How to prepare for a job interview at Artemide Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a dynamic environment. Familiarise yourself with diary management, travel logistics, and project coordination. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Whether it’s managing multiple projects or coordinating events, be ready to share specific instances where you successfully juggled tasks. This will highlight your proactive nature and ability to handle a fast-paced role.
✨Brush Up on Your Spanish
Since being Spanish-speaking is a must, practice your language skills before the interview. You might be asked to converse in Spanish or discuss how you would use your language skills in the role. Showing fluency will definitely give you an edge!
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to the role. Think about how you would manage household logistics or liaise with contractors. Practising these scenarios can help you articulate your problem-solving skills and adaptability during the interview.