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- Tasks: Support a dynamic family with personal and project-based responsibilities in a fast-paced environment.
- Company: Join a creative, entrepreneurial family in London with a vibrant lifestyle.
- Benefits: Enjoy a competitive salary, hybrid working, and a well-balanced life.
- Why this job: Be part of exciting projects and manage diverse tasks in a unique role.
- Qualifications: Must be Spanish-speaking, highly organised, and experienced in HNW environments.
- Other info: Flexible hours and opportunities for personal growth in a supportive setting.
The predicted salary is between 65000 - 65000 £ per year.
A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
- Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
- Travel planning and logistics (UK and international), ensuring seamless itineraries
- End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
- Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
- Managing budgets and tracking payments across household and project spend
- Supporting with polo-related logistics and ensuring readiness for events and matches
- Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
- Liaising with the international properties team/House Managers as needed
- Sourcing items, researching suppliers, and assisting with creative projects
- Managing school-related admin and payments for two children (aged 10 and 12)
- Ad hoc personal support for extended family when required
Requirements:
- Spanish-speaking is a must
- Mostly remote working, with in-person meetings when needed
- Holidays to be taken outside of school holiday periods
- Highly organised, detail-oriented, and naturally proactive
- A strong problem-solver who is practical and hands-on
- Experienced in HNW private household or family office environments
- Confident in managing multiple projects simultaneously
- Excellent communication skills, able to liaise with a wide range of stakeholders
- Flexible, adaptable, and willing to go the extra mile
- Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required)
Salary Offered: £65,000 gross per annum
Start Date: ASAP
Assistant to PA (Permanent) in City of London employer: Artemide Recruitment
Contact Detail:
Artemide Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA (Permanent) in City of London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues who might have connections in the UHNW space. A personal recommendation can go a long way in landing that dream job.
✨Tip Number 2
Prepare for the interview by researching the family and their interests. Show them you’re not just another candidate; you’re genuinely interested in their lifestyle and how you can support it.
✨Tip Number 3
Practice your Spanish! Since it's a must-have skill for this role, brush up on your language skills to impress during the interview. You want to show you can communicate effortlessly with the Principal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Assistant to PA (Permanent) in City of London
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage your time and tasks effectively, especially in a fast-paced environment like this one!
Be Proactive in Your Approach: Demonstrate your proactive nature by sharing examples of how you've taken initiative in past roles. We love candidates who can think ahead and tackle challenges before they arise!
Tailor Your Application: Make your application stand out by tailoring it to the specific role. Use keywords from the job description and show us how your experience aligns with what we're looking for. It’s all about making that connection!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Artemide Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially the need for Spanish-speaking skills and experience in high-net-worth environments. This will help you tailor your answers to show how your background aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a highly organised individual, prepare examples that demonstrate your organisational prowess. Think of specific instances where you managed multiple projects or coordinated complex schedules. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly.
✨Be Proactive in Your Approach
The family is looking for someone proactive, so during the interview, highlight times when you took initiative. Whether it was solving a problem before it escalated or suggesting improvements to existing processes, showing that you can think ahead will impress them.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think about potential challenges you might face in this role, like managing last-minute changes in travel plans or coordinating events. Practising your responses will help you feel more confident and articulate during the interview.