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- Tasks: Support a dynamic UHNW family with personal and project-based responsibilities.
- Company: Join a creative and entrepreneurial household in London.
- Benefits: Competitive salary, hybrid working, and a varied role.
- Why this job: Experience a fast-paced environment with no two days the same.
- Qualifications: Must be Spanish-speaking, organised, and proactive.
- Other info: Opportunity to work on exciting projects across multiple locations.
The predicted salary is between 65000 - 65000 £ per year.
A dynamic UHNW family is seeking a Spanish-speaking, highly organised, proactive, and well-rounded Personal Assistant to support both personal and project-based responsibilities. This is a varied and fast-paced role supporting a creative, entrepreneurial Principal, requiring someone who is equally comfortable booking restaurants, managing household logistics, and overseeing multiple ongoing projects. No two days will be the same. The role will be primarily based in London (Westbourne Grove), with regular involvement in a developing polo estate in Surrey and occasional coordination of a second residence in Ibiza. This is a hybrid position, allowing the candidate to enjoy a well-balanced life and work experience.
Key responsibilities:
- Full diary and lifestyle management for the Principal, including appointments, scheduling, and day-to-day coordination
- Travel planning and logistics (UK and international), ensuring seamless itineraries
- End-to-end project coordination, including property-related projects (renovations, decorating, supplier sourcing)
- Liaising with contractors, builders, and suppliers, overseeing timelines and ensuring smooth execution
- Managing budgets and tracking payments across household and project spend
- Supporting with polo-related logistics and ensuring readiness for events and matches
- Household oversight in London, working alongside existing staff (Nanny/PA, driver), ensuring smooth day-to-day running
- Liaising with the international properties team/House Managers as needed
- Sourcing items, researching suppliers, and assisting with creative projects
- Managing school-related admin and payments for two children (aged 10 and 12)
- Ad hoc personal support for extended family when required
Requirements:
- Spanish-speaking is a must
- Mostly remote working, with in-person meetings when needed
- Holidays to be taken outside of school holiday periods
- Highly organised, detail-oriented, and naturally proactive
- A strong problem-solver who is practical and hands-on
- Experienced in HNW private household or family office environments
- Confident in managing multiple projects simultaneously
- Excellent communication skills, able to liaise with a wide range of stakeholders
- Flexible, adaptable, and willing to go the extra mile
- Discreet, trustworthy, and emotionally intelligent
Working Hours: Monday to Friday, 9:00 am – 6:00 pm (flexibility required)
Salary Offered: £65,000 gross per annum
Start Date: ASAP
Assistant Private PA in City of London employer: Artemide Recruitment
Contact Detail:
Artemide Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Private PA in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Assistant Private PA role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Get social! Follow companies you’re interested in on LinkedIn and engage with their posts. This can help you get noticed and show your enthusiasm for the role, especially if you can relate it back to your skills in managing projects and logistics.
✨Tip Number 3
Prepare for interviews by practising common questions related to personal assistant roles. Think about how your experience aligns with managing household logistics and supporting high-net-worth individuals. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! We love seeing candidates who are proactive and take the initiative. Plus, it’s a great way to ensure your application gets into the right hands quickly.
We think you need these skills to ace Assistant Private PA in City of London
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you manage your time and tasks, especially in a fast-paced environment like this one. Share examples of how you've juggled multiple projects or responsibilities successfully!
Be Proactive in Your Approach: We love a proactive attitude! When writing your application, mention instances where you've taken the initiative to solve problems or improve processes. This role is all about being hands-on, so show us you're ready to dive in.
Tailor Your Application: Don’t just send a generic application! Make it personal by aligning your skills and experiences with the specific requirements of the role. We’re looking for someone who understands the unique demands of supporting a dynamic Principal, so let that shine through.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Artemide Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially the need for Spanish-speaking skills and experience in managing multiple projects. This will help you tailor your answers to show how your background aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a highly organised individual, prepare examples from your past experiences that demonstrate your organisational prowess. Think about times when you successfully managed complex schedules or coordinated multiple projects simultaneously. Be ready to discuss specific tools or methods you use to stay organised.
✨Be Proactive in Your Approach
The family is looking for someone proactive, so during the interview, highlight instances where you took initiative. Whether it was solving a problem before it escalated or suggesting improvements to existing processes, showing that you can think ahead will set you apart from other candidates.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of potential challenges you might face in this role, such as managing last-minute changes in travel plans or coordinating events. Practising your responses will help you feel more confident and articulate during the interview.