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For Companies At a Glance
- Tasks: Greet clients, manage office supplies, and provide administrative support.
- Company: Join a passionate UK-based team shaping the future of construction globally.
- Benefits: Enjoy 25 days holiday, private medical insurance, and fun social events.
- Why this job: Be part of a vibrant culture focused on excellence and personal development.
- Qualifications: Previous office experience and strong Microsoft Office skills are essential.
- Other info: Training provided for Fire Marshal and First Aider roles.
Overview
As part of the Business Support Team, you will meet and greet clients, provide refreshments, ensure meeting rooms are always up to standard, book travel, and answer and transfer calls from the main switchboard.
Project, Programme, Cost and Asset Management are our specialisms, delivered by enthusiastic people with a passion for the property and construction industry. We are UK-based but part of a global group, we are excited about shaping the future of the built environment with you. Our five core values are centred around Excellence, Simplicity, Sharing, Independence and Passion.
Responsibilities
- Archiving
- Managing office provisions (stationery, kitchen/office supplies)
- Sorting mail and arranging couriers
- Liaising with office service providers, maintenance and suppliers
- Managing kitchen area – stacking/emptying dishwasher, daily cleaning of coffee machine
- Copying, printing, and distributing documents
- Managing calendars and providing administrative support
Experience / Person Specification
- Previous experience of working in an office environment is essential
- Strong Microsoft Office and Outlook skills
- Ability to use own initiative and work independently
- You will receive training to become a designated Fire Marshal and First Aider
- Excellent communication skills to effectively deal with clients, staff, and managers
- Friendly, polite and professional character
Pay range and compensation package
In exchange, we are offering a competitive salary and an extensive benefits package including 5% pension, Life Insurance, full private Medical Insurance and a Medical Cash Plan (including optical and dental cover), cycle to work scheme, membership to My Artelia Benefits offering shopping discounts, savings on cinema tickets, hotel bookings and insurances. You will receive 25 days holiday plus bank holiday and 2 days charity leave each year. We are passionate about developing our staff and provide extensive training and development opportunities. We also have a number of fun social events throughout the year so you will quickly feel like part of the team!
Equal Opportunity Statement
Artelia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Applicants must be eligible to live and work in the UK. No agencies.
Working Hours
Working hours would be 8.30am to 5.00pm, Monday to Thursday.
Job details
- Seniority level: Not Applicable
- Employment type: Part-time
- Job function: Administrative
- Industries: Construction
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Receptionist/Business Support Assistant employer: Artelia UK
Contact Detail:
Artelia UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Business Support Assistant
✨Tip Number 1
Familiarise yourself with the property and construction industry. Understanding the basics of project, programme, cost, and asset management will help you engage more effectively with clients and colleagues during interviews.
✨Tip Number 2
Showcase your communication skills in any interactions you have with us. Whether it's through networking or during the interview process, being friendly, polite, and professional will leave a lasting impression.
✨Tip Number 3
Highlight your organisational skills by discussing any relevant experiences where you've managed office supplies or coordinated schedules. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Research our core values: Excellence, Simplicity, Sharing, Independence, and Passion. Be prepared to discuss how you embody these values in your work, as this alignment is crucial for us when selecting candidates.
We think you need these skills to ace Receptionist/Business Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office environments, particularly any roles that involved client interaction or administrative support. Emphasise your strong Microsoft Office skills and any previous responsibilities that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the property and construction industry. Mention how your values align with the company's core values of Excellence, Simplicity, Sharing, Independence, and Passion. Use specific examples from your past experiences to demonstrate your suitability for the role.
Showcase Communication Skills: In both your CV and cover letter, highlight your excellent communication skills. Provide examples of how you've effectively dealt with clients, staff, and managers in previous roles. This is crucial for a receptionist position.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for this role.
How to prepare for a job interview at Artelia UK
✨Show Your People Skills
As a Receptionist/Business Support Assistant, you'll be the first point of contact for clients. Make sure to demonstrate your excellent communication skills and friendly demeanour during the interview. Practice greeting someone warmly and answering common questions to showcase your ability to connect with people.
✨Highlight Your Organisational Skills
This role involves managing various tasks like sorting mail and arranging couriers. Be prepared to discuss your previous experience in an office environment and how you effectively organised your workload. Use specific examples to illustrate your ability to multitask and stay organised under pressure.
✨Familiarise Yourself with Microsoft Office
Strong Microsoft Office and Outlook skills are essential for this position. Brush up on your knowledge of these tools before the interview. You might be asked about your proficiency or even given a practical test, so being well-prepared will give you an edge.
✨Emphasise Your Initiative
The job requires someone who can work independently and use their initiative. Think of examples from your past where you took the lead on a project or solved a problem without being prompted. Sharing these stories will demonstrate your proactive attitude and suitability for the role.
