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- Tasks: Support daily office operations and enhance employee experience in a dynamic environment.
- Company: Join a fast-growing global data & AI consulting company with a collaborative culture.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for career growth.
- Other info: Be part of a friendly team that values inclusivity and professional development.
- Why this job: Make a real impact while developing your skills in HR and office management.
- Qualifications: 2 years of experience in HR administration or office coordination preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a proactive and highly organised Office Assistant to support the day-to-day running of our London office as well as our people operations. This is a varied, hands-on role ideal for someone with at least 2 years’ experience who is looking to further develop their career within a fast-growing, international environment. You will play a key role in ensuring a smooth employee experience across the full lifecycle, while maintaining a professional, well-organised office environment.
Key Responsibilities
- Office & Workplace Support
- Support the day-to-day running of the London office, ensuring a professional and welcoming environment.
- Manage office duties, including welcoming visitors and handling general enquiries.
- Coordinate mail, deliveries, and couriers.
- Monitor and order office supplies and liaise with suppliers and contractors.
- Support the maintenance of a safe, compliant, and well-functioning workplace.
- Maintain health & safety and compliance records.
- Support with the implementation of office policies and procedures.
- Events & Administrative Support
- Support the organisation of internal events, team activities, and company initiatives.
- Assist with client events, including logistics and coordination.
- Provide general administrative support and assist with ad-hoc projects.
- People Administration & Recruitment Support
- Act as the first point of contact for HR-related queries, providing guidance or escalating where appropriate.
- Manage the HR inbox, ensuring timely responses and accurate record-keeping.
- Support the full employee lifecycle, including onboarding, induction coordination, changes to employment, and off-boarding.
- Assist with payroll preparation and employee benefits administration.
- Ensure records are accurate, up to date, and compliant with UK GDPR and employment regulations.
- Coordinate interviews and manage recruitment administration via the ATS (e.g. Greenhouse).
- HR Operations & Support
- Maintain and update HR templates, policies, and internal documentation.
- Manage the HR team calendar, including key meetings, reviews, and deadlines.
- Continuously improve administrative processes to enhance efficiency and organisation.
About You – Education & Experience
- Minimum 2 years’ experience in HR administration, office coordination, or a similar role.
- Relevant qualification in HR, Business Administration, or similar (preferred but not essential).
About You – Skills & Competencies
- Organisational skills – ability to manage multiple tasks, maintain documentation, and keep office systems tidy.
- Communication skills – clear and professional verbal and written communication; ability to build rapport with stakeholders.
- Problem-solving – ability to identify issues, escalate appropriately, and support resolution.
- Technical proficiency – comfortable using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office technology.
- Adaptability – able to adjust priorities in a fast-paced, dynamic office environment.
- Attention to detail & discretion – accurate, thorough, and able to handle confidential information professionally.
- Customer service – friendly and approachable demeanour when dealing with internal and external stakeholders.
- Confidentiality – ability to handle sensitive information with discretion.
What we offer
- Competitive salary (depending on experience).
- Hybrid working environment (3 days in the office).
- Opportunity to grow within a global data & AI consulting company.
- Exposure to both HR and business operations.
- Collaborative and inclusive culture.
Office Assistant employer: Artefact
Contact Detail:
Artefact Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can contribute to a smooth employee experience. This will help you stand out as a proactive candidate!
✨Tip Number 3
Practice your communication skills! Whether it's answering HR-related queries or coordinating events, being clear and professional is key. Try mock interviews with friends to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team and contributing to our collaborative culture.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant HR experience to show us you're the perfect fit for the Office Assistant role.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you want to join StudySmarter and how your background aligns with our needs. Keep it professional but let your personality come through!
Showcase Your Communication Skills: Since communication is key in this role, make sure your written application is clear and concise. Avoid jargon and keep your language straightforward so we can easily see your potential.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Artefact
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing office supplies and supporting HR operations. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to share specific examples of how you've successfully managed multiple tasks in the past. Think about times when you coordinated events or maintained documentation efficiently. Highlighting these experiences will showcase your fit for the role.
✨Practice Your Communication Skills
As an Office Assistant, you'll need to communicate clearly and professionally. Practice answering common interview questions out loud, focusing on your verbal communication. You might even want to role-play with a friend to get comfortable discussing your experiences and skills in a friendly manner.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or growth opportunities. This not only shows your interest but also helps you determine if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewer!