At a Glance
- Tasks: Support gallery operations and programme production, ensuring smooth running of events.
- Company: Open Eye Gallery, a contemporary arts organisation with a vibrant culture.
- Benefits: Gain hands-on experience in the arts and develop valuable skills.
- Other info: Flexible hours with opportunities for evening and weekend work.
- Why this job: Perfect for those passionate about arts and eager to learn in a dynamic environment.
- Qualifications: Team player with strong admin skills and a positive attitude.
The predicted salary is between 25000 - 30000 £ per year.
Contract: 38.5 hours per week (full-time, 5 days) with occasional evening and weekend work. 8 months fixed term.
Operations (approximately 3 days per week)
Work with the Operations Managers to ensure Open Eye Gallery runs smoothly and compliantly, ensuring the health and safety of the team and visitors. The role can involve everything from ordering cleaning materials to scheduling and setting up meetings; minuting those meetings to setting up for in-gallery events. It will be necessary to be proficient in Microsoft and Google packages, especially MS Excel and Google Sheets, and calendar management.
Programme (approximately 2 days of the week)
Support the Open Eye team to deliver on gallery programme production, such as exhibitions (including installation and deinstallation) and events, with the ability to work across the team and with external partners. This would include some evening and weekend work. This split is approximate, and we envision that it won’t be as clear cut. A flexible approach to this role is required.
General
A flexible, can-do attitude, great communication skills, and a warm, friendly approach to teamwork is required. There will be some Front of House work, providing cover in the gallery when needed (including some weekends and evening events), opening/closing and supervising volunteers as required. The role offers a great opportunity for an individual who wishes to move into the arts and experience how a contemporary arts organisation operates.
Requirements to carry out job
- Essential (E) or desirable (D) are indicated against each requirement.
- E: Experience of working within a team
- E: Experience of administration
- E: Excellent writing skills
- E: Ability to work independently and as part of a team
- E: A very good level of IT skills
- E: A positive disposition with the ability to stay motivated and focused
- E: Ability to work weekends and evenings based on the nature of Open Eye Gallery’s programme
- E: An understanding of and commitment to equity, diversity and inclusion in the arts
- D: Experience of working in arts organisations, supporting events and programme
- D: An understanding of First Aid and/or Health and Safety procedures
- D: An understanding of Safeguarding measures
- D: Experience of working with artists
- D: Experience of coordinating and supporting evaluation and reporting processes
- D: Experience of supporting public events
- D: Experience of working with a charity or non-profit organisation
- D: Experience of volunteering or working with volunteers
Operations & Programme Assistant, Open Eye Gallery in Liverpool employer: Art In Liverpool
Open Eye Gallery is an exceptional employer that fosters a vibrant and inclusive work culture, perfect for those passionate about the arts. With a commitment to employee growth, the role of Operations & Programme Assistant offers hands-on experience in gallery operations and programming, alongside opportunities to engage with diverse teams and external partners. Located in a dynamic arts environment, employees benefit from flexible working arrangements and the chance to contribute to meaningful cultural initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Programme Assistant, Open Eye Gallery in Liverpool
✨Tip Number 1
Get to know the gallery! Before your interview, take some time to explore Open Eye Gallery's past exhibitions and events. This will not only show your genuine interest but also help you come up with insightful questions to ask during your chat.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly message can go a long way in getting insider tips about the role and the team culture, plus it shows your enthusiasm for joining the crew.
✨Tip Number 3
Show off your skills! During interviews, be ready to share specific examples of how you've used your IT skills or worked in a team. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them memorable.
✨Tip Number 4
Apply through our website! We love seeing applications that come directly from our site. It shows you're keen and committed to being part of the Open Eye family. Plus, it makes it easier for us to keep track of your application!
We think you need these skills to ace Operations & Programme Assistant, Open Eye Gallery in Liverpool
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations & Programme Assistant role. Highlight your relevant experience in administration and teamwork, and don’t forget to mention your IT skills, especially with Microsoft and Google packages!
Show Your Passion for the Arts:Let us know why you’re excited about working in a contemporary arts organisation like Open Eye Gallery. Share any experiences you have in the arts sector or events, as this will show your commitment and enthusiasm for the role.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts well. We appreciate good writing skills, so make sure your application reflects that!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Art In Liverpool
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations & Programme Assistant role. Familiarise yourself with the key responsibilities like scheduling meetings, minuting, and supporting gallery events. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your IT Skills
Since proficiency in Microsoft and Google packages is essential, be prepared to discuss your experience with tools like MS Excel and Google Sheets. You might even want to mention specific projects where you've used these skills effectively, as it shows you're ready to hit the ground running.
✨Emphasise Teamwork and Flexibility
This role requires a can-do attitude and great communication skills. Be ready to share examples of how you've worked well in a team and adapted to changing circumstances. Highlighting your flexibility will show that you're a perfect fit for the dynamic environment at Open Eye Gallery.
✨Demonstrate Your Passion for the Arts
Express your genuine interest in contemporary arts and how you align with the gallery's mission. Share any relevant experiences, whether it's volunteering, attending events, or working with artists. This will help you connect with the interviewers and show that you're not just looking for any job, but this job.
