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- Tasks: Support our consultants with essential admin tasks and financial processes in a dynamic team.
- Company: Join Arsenault, a sustainability consultancy focused on creating a balanced future.
- Benefits: Enjoy competitive salary, 24 days holiday, hybrid working, and professional development opportunities.
- Why this job: Make a real impact while working in a supportive and fun environment.
- Qualifications: Strong communication skills, organisational abilities, and a passion for the environment.
- Other info: Experience a vibrant workplace with great perks and opportunities for growth.
The predicted salary is between 500 - 1500 £ per month.
This is a fixed-term opportunity for 3 months with the possibility of being offered a permanent position.
About Arsenault: At Arsenault, we deliver a new direction for a balanced future. We are a sustainability consultancy with the expertise to deliver strategy, planning, implementation, and compliance. Our multidisciplinary team of consultants, architects, engineers, and ecologists bring their cross-industry experience and in-depth knowledge to find bespoke solutions for both the corporate and built environment.
As the team continues to grow, we are finding a need to enhance our administrative and operational support to enable our consultants to focus on the work that helps the company thrive. We are looking for an administrative assistant to work in a small team and report to the Head of Operations to support the day-to-day essential administrative procedures and financial processes.
Key responsibilities:
- Contacting clients to chase overdue invoices and updating tracker (you will be required to meet a daily target)
- Answering the mainline and directing calls
- Stock management and requisition
- Managing administrative records
- Chasing expense receipts, submitting where appropriate
- Travel booking and managing itinerary
- Other ad hoc administrative duties
Personal attributes:
- A good communicator, with a friendly phone manner
- Excellent organizational skills, managing multiple work streams
- Time management skills and ability to prioritise tasks
- Experience of data entry
- Someone who works well within a team and with clients
- Enthusiasm, an evident passion for the environment
- Ability for swift problem-solving with imagination and initiative
- Someone who is optimistic and sees problems as challenges to be overcome
- A positive person who is independently minded with a good sense of humour
What we offer:
- Compensation: We offer a competitive salary + performance-based bonus
- Holidays: You will have 24 days off (20 holidays plus an extra day off to enjoy your birthday as well as three additional days off at Christmas) plus bank holidays, throughout the year. Holidays entitlement will increase to 25 days per annum after 2 years service.
- Hybrid Working: Genuine flexibility between working at our office in Southwark and working from home. It is possible to work from home abroad on an extended basis.
- Learning and Development: We care about your professional growth, and we want to empower you to thrive in your role and prepare you for future opportunities hence we have a dedicated budget for training, learning and development programs.
- Feedback: Our team are at the heart of everything we do; we encourage honest feedback.
- A Challenge: Fast-paced but not fraught. We want you to show initiative, find ways to improve and challenge yourself.
- Perks: We provide a range of benefits from health insurance, gym membership to fully stocked kitchen and bar, table tennis, roof terrace, etc. We celebrate achievements and organise epic socials.
Your success won't go unnoticed. We've got you covered!
Administrative Assistant in Glasgow employer: Arsenault
Contact Detail:
Arsenault Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Arsenault and their sustainability initiatives. Show them you're not just another candidate; demonstrate your passion for the environment and how you can contribute to their mission.
✨Tip Number 3
Practice your communication skills! Since you'll be handling client calls and managing records, being articulate and friendly is key. Role-play with a friend to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining our team at Arsenault. Let's get you that interview!
We think you need these skills to ace Administrative Assistant in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in administrative tasks and client communication. We want to see how your skills align with our needs!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for sustainability and how you can contribute to our team. Keep it friendly and professional – we love a good sense of humour!
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects. We’re looking for someone who can juggle responsibilities like a pro, so let us know how you prioritise and stay organised!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at Arsenault
✨Know the Company
Before your interview, take some time to research Arsenault and its sustainability initiatives. Understanding their mission and values will help you align your answers with what they’re looking for, showing that you’re genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you successfully managed various responsibilities. This will demonstrate your ability to prioritise and stay organised under pressure.
✨Practice Your Communication Style
Since a friendly phone manner is key for this role, practice answering common interview questions out loud. You want to sound confident and approachable, so consider doing a mock interview with a friend to refine your delivery.
✨Bring Your Problem-Solving Mindset
Arsenault values initiative and creativity in overcoming challenges. Think of specific instances where you’ve tackled problems effectively. Be ready to share these stories during your interview to illustrate your proactive approach.
