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- Tasks: Manage office operations, support executives, and organise events in a vibrant Mayfair office.
- Company: Dynamic finance firm with a flagship office and global reach.
- Benefits: Opportunities for growth, competitive salary, and a supportive team environment.
- Why this job: Be the face of the company and make a real impact in a thriving workplace.
- Qualifications: Experience in office administration and strong MS Office skills required.
- Other info: Join a collaborative team with exciting career progression opportunities.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a great 'all-rounder' who wants to take ownership of these amazing new offices and assist those working in it - at present seats for 5 employees and will be used as their 'flagship' office for staff and guests worldwide. You will have previous experience as an office administrator/team assistant ideally within the Finance industry. Will need excellent MS Office skills, excellent interpersonal skills, and brilliant organisational abilities. You will be the ambassador for the company and there is so much opportunity here to grow/progress within the firm.
Duties will include:
- Ensure the smooth day-to-day running of the office in Mayfair
- Take ownership and design ways to improve the office environment continuously
- Maintain office databases, archive records, and implement systems
- Welcome clients and guests visiting the office and organise catering and refreshments when required
- Arrange social and CSR events for the wider Bank in conjunction with the other executive support colleagues
- Execute other administrative functions such as setting up infrastructure for new joiners, maintaining relevant internal records, and filing key records
- Proactively manage diaries for any assigned Execs or Team as determined by the Head of Executive Support; ensuring a balanced and efficient scheduling of meetings whilst using initiative to identify, anticipate and resolve any diary conflicts
- Arrange and coordinate meetings, calls and seminars with internal and external parties, ensuring preparation is undertaken and provided
- Arrange travel, including visa applications, flights, hotel bookings and expense reimbursement when required
- Organise team meetings, coordinating any data documentation for discussion and provide general team support
- Create PowerPoint presentations when required
- Provide basic project management administrative support on initiatives or projects as required
- Work closely with the rest of the executive support team to make sure all Execs are supported as required
Office Administrator in Birmingham employer: Arsenault
Contact Detail:
Arsenault Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at networking events or interviews, be ready to demonstrate your excellent MS Office skills and organisational abilities. Bring examples of how you've improved office environments in the past.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly through our website and express your interest in working with them. Tailor your message to highlight how you can take ownership of their office and enhance their operations.
✨Tip Number 4
Prepare for interviews by researching the company culture and values. As an ambassador for the company, it’s crucial to align with their mission. Think about how you can contribute to their team and be ready to share your ideas on improving the office environment.
We think you need these skills to ace Office Administrator in Birmingham
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your previous experience as an office administrator or team assistant, especially if it's in the Finance industry. We want to see how you've taken ownership in past roles and what you can bring to our flagship office.
Be Organised and Detail-Oriented: Since this role requires brilliant organisational abilities, ensure your application reflects your attention to detail. Use bullet points to list your skills and experiences clearly, making it easy for us to see how you fit the bill.
Demonstrate Your Interpersonal Skills: As the ambassador for our company, your interpersonal skills are key! Share examples of how you've welcomed clients or organised events in the past. This will show us that you can create a positive environment for both staff and guests.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Arsenault
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, such as managing diaries and organising meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your MS Office Skills
Since excellent MS Office skills are a must for this role, be prepared to discuss your experience with tools like Word, Excel, and PowerPoint. You might even want to bring examples of presentations or documents you've created in the past to showcase your proficiency.
✨Demonstrate Your Organisational Abilities
During the interview, highlight specific instances where your organisational skills made a difference. Whether it was coordinating events or managing multiple tasks, sharing these experiences will illustrate your capability to handle the day-to-day running of the office effectively.
✨Be Personable and Professional
As the ambassador for the company, your interpersonal skills are crucial. Practice your communication style to ensure you come across as friendly yet professional. Remember, first impressions matter, so be warm and welcoming, especially when discussing how you would greet clients and guests.
